Posting Details

Position Information

Department/College
Business Office

Position Title
Assistant Vice President for Financial Affairs/Business Manager

Job Category
Staff

Posting Number
00542

FLSA
Exempt

Full or Part Time
Full-Time

Other

Temporary
No

If Temporary, number of months

Position Summary Information

Duties

The Assistant Vice President for Financial Affairs/Business Manager is responsible for providing leadership and direction for the University's accounting and financial matters, including Budgeting, Accounting, Accounts Payable, Accounts Receivable, Payroll, Procurement, and Auxiliary Services.

The Assistant Vice President for Financial Affairs/Business Manager reports directly to the Vice President for Financial Affairs and works closely in formulating and administering policy and procedures pertaining to all fiscal matters of the University, and provides support for University programs and the mission of the University.

The Assistant Vice President for Financial Affairs/Business Manager is responsible for ensuring that financial reporting is accurate, timely, and compliant with all accounting standards and oversight, and serves as the primary contact for external and state auditors.

ESSENTIAL FUNCTIONS:
(Strategic)

The Assistant Vice President for Financial Affairs/Business Manager shall:

• provide modeling and analysis of the University's financial operations.
• ensure compliance with standards and best practices issued by the Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), the American Institute of Certified Public Accountants, the National Association of College and University Business Officers, the Internal Revenue Service, the Department of Education, and other agencies.
• develop, promote, and follow sound fiscal practices, procedures and internal controls in the conduct of the University's business and financial affairs and monitor and evaluate financial programs on an ongoing basis to ensure their effectiveness.

(Managerial)

The Assistant Vice President for Finance/Business Manager shall:

• provide leadership and management oversight for the following functions of the University and its affiliates, including all grants and contracts: accounting, budget, grants accounting, sponsored programs, procurement, accounts payable, payroll, fixed assets, and auxiliary services.
• manage the University's operating cash and short-term investments and work closely with the Vice President for Financial Affairs to develop and enhance banking relationships.
• Responsible for the development and implementation of the University's investment plan to ensure that the funds are invested in accordance with state law and to achieve the greatest return with proper risk assessment.
• provide oversight of pre- and post-award sponsored programs administration and monitoring of grant awards, grant draw-downs, and other grant reporting and reconciliation functions, and ensure compliance with terms and conditions of awarded grants.
• provide oversight of budgets, operating variances, and development of remedial action plans with responsible managers.
• provide overall supervision, coaching, and training to the Business Office staff, including evaluation of performance in relation to strategic goals, and promote accountability and proper stewardship of all University funds.
• Coordinate and oversee the contracts and services of the campus auxiliary enterprises, including oversight and management of spirit store/bookstore and foodservice operations contracts.

(Operational)

The Assistant Vice President for Finance/Business Manager shall:

• manage University debt, including bonds, letters of credit, lines of credit, leases, and bond covenants, and regularly interact with lenders, creditors, and government agencies.
• compile and administer monthly investment summary.
• be responsible for the review of all financial statements, the annual A-133 audit, and other required reports.
• monitor the University's cash flow to ensure the availability of funds necessary for daily operations, review cash flow reports, and compile cash flow projections. reports for review by the Vice President for Financial Affairs, President, and/or Board of Trustees.
• monitor and collaborate with the Financial Aid office in the financial administration and compliance of programs at the university, which include federal student loans, SEOG, Pell, and Work-Study.
• attend and make presentations to the President's Cabinet and/or Board of Trustees as directed by the VP for Finance and/or President.

(Other Duties)

The Assistant Vice President for Finance/Business Manager shall:

• develop and maintain excellent working relationships with all departments through understanding of their purpose and objectives; provide departments with guidance about financial matters to ensure needs are met in a timely and customer-focused manner.

Qualifications

QUALIFICATIONS REQUIRED:

• Master's degree or CPA/CMA Certification
• Five (5) years of experience in accounting and finance operations with supervisory experience

Salary Schedule

Salary Band: A380

To view salary schedules visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/

Salary will becommensurate with experience and qualifications.

Posting Detail Information

University Information

Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

Close Date

Open Until Filled
Yes

Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

To apply or view details, visit https://jobs.athens.edu/

Review of applications will begin as soon as possible and remain "open until filled".

For assistance, contact the Human Resources Office at 256-216-3333 or email us at [email protected].