Position Type: Administration
Date Posted: 8/1/2026
Location: Essex Regional Educational Services Commission
Closing Date: 08/08/2026
RESPONSIBILITIES:A. Business Office Administration and Supervision- Under the direction of the School Business Administrator/Board Secretary, supervises, coordinates, and performs assigned Business Office operations related to budget, accounting, purchasing, accounts payable, accounts receivable, payroll, agency accounts, transportation finance, grants, billing, financial reporting, and Board-related business functions.
- Supervises, assigns, coordinates, supports, and trains Business Office staff and other employees charged with maintaining financial, billing, budgetary, purchasing, payroll, transportation-related, or business records.
- Provides technical advice, assistance, and training to staff regarding accounting procedures, budgetary controls, purchase orders, financial reports, billing, recordkeeping, and related Business Office functions.
- Serves as a resource to Commission personnel on matters related to budget, finance, accounts receivable, accounts payable, payroll, purchasing, grants, transportation-related business operations, and financial procedures.
- Maintains confidentiality, professionalism, discretion, and sound judgment in all Business Office and Board-related matters.
B. Budget, Financial Analysis, and Internal Controls- Under the direction of the School Business Administrator/Board Secretary, prepares, develops, implements, administers, and monitors assigned portions of the annual Commission budget.
- Prepares and analyzes revenue and expenditure projections on a monthly and as-needed basis.
- Monitors budgetary transactions, expenditures, spending trends, available balances, and budget projections for departments, schools, programs, transportation operations, grants, districts, and other Commission accounts.
- Maintains records of the use and availability of funds by district, program, department, grant, school, or other allocation.
- Prepares, reviews, and monitors monthly budget transfers.
- Prepares reports to appropriate administrators and staff regarding budget status, available funds, projected expenditures, and fiscal concerns.
- Develops, maintains, reviews, and analyzes internal control procedures for financial accuracy, accountability, and compliance, including periodic and weekly review of assigned internal controls.
- Recommends new or revised accounting, budgetary, or internal control procedures when desirable or necessary.
- Performs finance-related special projects as assigned.
C. Accounting, Financial Records, and Reporting- Under the direction of the School Business Administrator/Board Secretary, maintains and improves accounting systems, financial records, general ledger accounts, and fixed asset records.
- Reviews financial transactions and records to ensure compliance with applicable statutes, regulations, Board policies, accounting procedures, and sound business practices.
- Supervises and reviews the receipt, expenditure, reconciliation, and documentation of Commission funds.
- Prepares and analyzes financial statements, schedules, reconciliations, accounting reports, management reports, and supporting documentation.
- Prepares state, county, federal, grant, non-budgetary, program-related, and other required reports, including ASSA and other reports required by governmental agencies or funding sources.
- Prepares reports for private, nonprofit, governmental, and other funding sources as needed.
D. Accounts Payable, Accounts Receivable, Payroll, Billing, and Enrollment- Under the direction of the School Business Administrator/Board Secretary, supervises and performs assigned accounts payable and accounts receivable operations.
- Reviews purchase orders for accuracy, budget availability, coding, documentation, approvals, and payment readiness.
- Supervises the collection, recording, billing, reconciliation, and follow-up of funds due to the Commission.
- Supervises the preparation and mailing of invoices in a timely manner.
- Prepares, proofs, monitors, analyzes, sends, and reconciles monthly district billing, program billing, transportation billing, field trip billing, athletic billing, and other billings.
- Performs assigned payroll and agency account functions.
- Verifies student enrollment in schools, programs, districts, or placements as needed for billing, reporting, budgetary, or program purposes.
E. Purchasing, Procurement, Contracts, and Bids- Under the direction of the School Business Administrator/Board Secretary, performs assigned purchasing, procurement, quote, bidding, contract, and related compliance functions.
- Reviews procurement documentation, purchase orders, quotes, bid documents, contracts, and supporting materials for accuracy and completeness.
- Performs assigned procurement, quote, and bidding duties in the absence of the School Business Administrator/Board Secretary or as otherwise directed.
- Analyzes bids, prepares bid analyses, calculates costs, and develops recommendations for Commission programs, transportation services, districts, routes, renewals, summer services, and related operations.
- Prepares contracts and appropriate supporting documentation, including transportation contracts and related backup materials.
- Performs assigned contract renewal, cost calculation, route cost analysis, and related financial documentation duties.
- Ensures purchasing and procurement activities are conducted in accordance with applicable law, Board policy, Commission procedures, and sound business practices.
F. Transportation Department Business and Financial Operations- Under the direction of the School Business Administrator/Board Secretary, supervises and performs assigned business, financial, billing, and budgetary, contract, procurement, and administrative functions related to the Transportation Department.
- Prepares, reviews, monitors, sends, and reconciles transportation monthly billing and transportation monthly payments.
- Prepares, reviews, and monitors transportation contracts, route costs, field trip billing, athletic billing, bids, renewals, and related analyses.
- Calculates and reviews costs for bids, summer routes, renewal routes, route changes, and other transportation-related services.
- Monitors accurate route costs and reviews route changes for financial accuracy.
- Analyzes transportation bids and prepares analyses for districts or programs as needed.
- Coordinates with transportation personnel regarding field trips, athletics, route costs, transportation contracts, billing, payments, and related Business Office matters.
- Provides backup support for transportation routing and related financial or administrative functions as assigned.
- Reviews transportation-related systems, reports, and maintenance entries, including Edulog-related financial or operational data, as assigned.
G. Grants, Special Revenue, and Program Funding- Under the direction of the School Business Administrator/Board Secretary, performs assigned grant, special revenue, state, federal, county, and program funding duties.
- Reviews special revenue project reports for compliance, accuracy, and proper documentation.
- Performs fiscal reporting, budget monitoring, reimbursement, drawdown, and related financial submission duties for funded programs.
- Completes funding applications as assigned.
- Monitors grant expenditures, balances, deadlines, compliance requirements, and supporting documentation.
- Prepares required fiscal reports, including SEMI-related reports and other program or funding reports as assigned.
H. Audit, Year-End Closeout, and Board Support- Under the direction of the School Business Administrator/Board Secretary, serves as liaison between the Business Office and auditors.
- Performs year-end closeout duties, including preparation of financial statements, schedules, reconciliations, supporting documentation, and audit materials.
- Provides records, reports, schedules, and supporting documentation needed for the annual audit and related financial reviews.
- Responds to audit questions and prepares documentation related to audit recommendations, corrective action items, and follow-up requirements as assigned.
- Performs Assistant Board Secretary duties as assigned.
- Prepares, reviews, and coordinates Board agenda items related to Business Office operations, including financial resolutions, budget reports, bill lists, transfers, contracts, bids, procurement items, transportation items, grants, and other business-related matters for Board consideration.
- Maintains official business and financial records of the Commission as assigned.
- Prepares, reviews, and coordinates legal notices, public reports, Board-related records, minutes-related support materials, financial attachments, and other Board-related Business Office documents as assigned.
- Attends Board meetings, committee meetings, administrative meetings, or other meetings as directed by the School Business Administrator/Board Secretary, Executive Director, or Superintendent of Schools.
- Performs assigned Board Secretary-related duties in the absence of the School Business Administrator/Board Secretary, consistent with certification, law, Board policy, Commission procedures, and administrative direction.
I. General Professional Responsibilities- Attends on-site and off-site meetings, workshops, trainings, staffing, and professional development activities as directed.
- Communicates effectively with administrators, staff, districts, vendors, auditors, governmental agencies, transportation personnel, Board members, and other stakeholders.
- Works collaboratively with Commission departments and programs to support accurate budgeting, purchasing, billing, reporting, transportation-related business operations, and financial planning.
- Reports to work on scheduled days, reports on time, works scheduled hours, and follows Commission procedures regarding absences, tardiness, leave time, and lunch schedules.
- Maintains confidentiality at all times.
- Performs all other related duties as assigned by the School Business Administrator/Board Secretary, Executive Director, Superintendent of Schools, or designee.
QUALIFICATIONS:- Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
- Valid New Jersey School Business Administrator Certificate, Certificate of Eligibility, or eligibility for certification. A letter of eligibility may be accepted where appropriate.
- Master's Degree, MBA, CPA, or other advanced credential in accounting, finance, business administration, public administration, or a related field preferred.
- Minimum of three years of experience in school accounting, auditing, finance, budgeting, public-sector accounting, or a related Business Office function.
- Prior experience in a school district, educational services commission, public agency, or school business office preferred.
- Demonstrated knowledge of school accounting, governmental accounting, budget development, financial reporting, purchasing, payroll, accounts payable, accounts receivable, grants, audit procedures, transportation-related business operations, and Board Secretary-related functions.
- Experience with financial accounting software, spreadsheet applications, Microsoft Office, and related business/financial computer systems.
- Strong analytical, organizational, supervisory, communication, interpersonal, and problem-solving skills.
- Ability to maintain confidentiality, exercise sound judgment, work independently, manage multiple priorities, and meet deadlines.
- Demonstrated initiative, personal integrity, professionalism, and business ethics.
- Valid New Jersey Driver's License, if required by the Commission.
- Must pass CHRU background check.
- Must have recent Tuberculosis screening.
- Such alternatives to the above qualifications as may be determined appropriate and acceptable by the Commission.
PAY RATE:Annual Salary - $80,000 - 100,000
TERM OF CONTRACT:12 Month Position
BENEFITS:
Health, Dental and Vision
Flexible Spending Account
Employee Assistance Program
403 (b) Plans
PTO (Sick, Personal and Vacation)
