Assistant Property Manager - East Bay, CA

An Ideal Candidate
• You're resourceful. You know there's always an answer, and you pride yourself in finding it.
• You're discerning. You know the difference between what the owner wants and what the property needs.
• You don't just manage. You protect. You protect the long game from short-term thinking. You protect the asset from the owner's blind spots.
• You take pride in the dollars saved and the value added. You know what a property is worth, and what it could be worth.
• You're trusted. You're the person they call. And the reason it doesn't happen often.

Responsibilities

Relationships & Communication
• Own all owner relationships: Build rapport, anticipate needs, and address issues before they become requests. Respond to all communications promptly and lead with solutions
• Maintain productive tenant relationships through proactive communication, renewal management, and confident handling of difficult conversations

Financial Management
• Review property financials regularly to ensure adequate operating cash and reserves
• Prepare annual budgets and monitor actuals to keep expenses on track
• Review and approve operating expenses per company policy
• Assist in determining CAM expenses, review CAM reconciliations, and field tenant CAM questions

Projects & Capital Work
• Bid, negotiate, and present recommendations for tenant improvements, repairs, and renovations
• Oversee approved construction projects from kickoff to closeout; on scope, on budget, on time
• Troubleshoot operational issues, identify improvement opportunities, and bring recommendations to management

Leasing & Compliance
• Interpret and apply commercial lease terms, CAM language, and lease calculations with precision
• Support the leasing team and brokers through negotiations, including tenant improvement scoping and costing
• Enforce lease compliance and manage delinquency

Property Operations
• Conduct regular property visits and inspections to verify maintenance standards and confirm building systems are fully functional
• Field after-hours emergency calls and coordinate vendor dispatch with the Operations team
• Ensure work orders are completed and property conditions are documented accurately

Requirements and Qualifications
• 2-5 years of commercial property management experience.
• Reliable Transportation and a valid Driver's License.
• Working knowledge and understanding of operating costs, budgeting and related expense control preferred.

$85,000 - $115,000 a year

The compensation for this role is commensurate with the cost of living in the Bay Area and will be adjusted based on the applicant's experience and the market rates in their location.

Benefits

At Windsor, we are committed to the well-being of our staff.

- Medical & HRA Card: We offer our team a medical plan and an HRA Card! Those who enroll in our medical plan will get their first $4,300 of their deductible covered (if participating as an individual) or $8,600 (if participating as a family).
- FSA Dependent: We offer an FSA Dependent care that you can choose to participate in up to the federal maximum of $7,500.
- FSA Medical: We offer an FSA Medical care that you can choose to participate in up to the federal maximum of $3,400.
- Vision and Dental: We offer a vision and dental plan through Ameritas.

- 401(k) Plan: We offer a safe harbor 401(k) plan, with company matching vesting immediately via Vestwell. Windsor will match 100% of the first 3% of your salary and 50% of the next 2% of your salary (so if you contribute 5%, Windsor matches 4% of your salary).

- Life Insurance: Life insurance plans are available! Premiums are on a pre-tax basis.

- Short-Term Disability: Fully covered by Windsor, with a guaranteed level of coverage. Supplements State disability leave (if applicable)!

- Long-Term Disability: Fully covered by Windsor, with a guaranteed level of coverage. 60% of pre-disability monthly earnings up to $10,000 per month.

- Federal Holidays: We observe the 11 Federal Holidays and close our office.

- Vacation PTO: There are 15 earned days of vacation PTO in your first year, stepping up to 20 days thereafter.

- Sick PTO: We have our standard 5 sick PTO days per year.

- Benefits Consultant: We are partnered with Cavignac, so our team has a Benefits advisor!

Note to Candidates

We have an extensive interview process-and that's by design. Our success is no accident - it is due to the collective effort and talents of our team. We carefully select who we add to the team, and our interview process reflects that. This may result in an interview process that spans across weeks.

Unfortunately, due to the high volume of candidates, we cannot get back to everyone. However, we assure you that all applications are reviewed.

Note to Third-Party Agencies

We request that third-party agencies refrain from contacting us regarding this job posting. We are managing the recruitment process internally and will not be considering applications or services from external agencies. Thank you for respecting our recruitment process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.