Posting Details

Posting Summary

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Posting Number
STA00651PO26

Job Family
Building and Grounds Maintenance

Job Function
Facilities Management

USC Market Title
Asst. Director of Maintenance

Link to USC Market Title
https://uscjobs.sc.edu/titles/187720

Job Level
M3 - Managerial

Business Title (Internal Title)
Assistant Director of Facilities Operations - Health Science Campus

Campus
Columbia

Work County
Richland

College/Division
Division of Administration and Finance

Department
DAF Facilities Maintenance

State Pay Range
G11

USC Market Range
MRJ - $78,441 $98,051 $117,662

Anticipated Hiring Range
$78,441- $98,051

Location of Vacancy

Part/Full Time
Full Time

Hours per Week
37.5

Work Schedule

• Monday-Friday 8:00a.m-4:30p.m.
• Must be willing to work a flexible schedule to accommodate the needs of the department.

Basis
12 months

Job Search Category
Trades/Maintenance

Position Description

Advertised Job Summary

Under limited supervision, provides leadership, planning, coordination, budget management, and operational oversight for maintenance and operations at the University of South Carolina Health Science Campus (HSC). The position reports to the Director of Services and manages Health Science Campus maintenance operations, maintenance planning, preventive and corrective maintenance coordination, AiM CMMS utilization, work order accountability, inspections, customer service, and reporting. The position supervises the comprehensive campus maintenance operations team consisting of a Quality Control Manager, Maintenance Supervisor, Crew Lead, two Maintenance Technicians, and an HVAC/Controls Technician.

This position serves as the primary facilities operations liaison for the Health Science Campus and coordinates with building occupants in all HSC buildings, Facilities leadership, project managers, contractors, vendors, custodial contractors, in-house landscape staff, Environmental Health and Safety, and other University departments. The position manages the annual budget for maintenance operations, capital renewal/refurbishments, capital replacements, and ensures labor hours, material costs, building-related costs, and all expenditures are tracked through AiM and supporting fiscal processes.

The position is responsible for both the campus and building-level maintenance operations and coordination for systems including HVAC, controls, electrical, plumbing, life safety, emergency generator systems, automatic transfer switches, emergency power panels, high-voltage service coordination, building envelope, site conditions, and related infrastructure. The position coordinates closely with the Central Utility Plant team regarding chilled water to the Health Science Campus, including planned outages, unplanned interruptions, issue escalation, occupant communication, and service restoration updates.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 5 or more years of job related experience, which may be substituted by an equivalent combination of certification, training, education and/or experience.

Required Certification, Licensure/Other Credentials

• Valid driver's license required.

Preferred Qualifications

• Bachelor's degree in facilities management, engineering, construction management, business/public administration, or a related field and 8 or more years of progressively responsible experience in facilities maintenance operations, maintenance planning, building systems coordination, or construction turnover.
• Experience in academic, research, healthcare-adjacent, laboratory, or high-visibility institutional facilities preferred.
• Experience supervising maintenance personnel, using AiM or a similar CMMS, managing budgets, coordinating capital renewal/refurbishment and replacement planning, overseeing custodial contractor quality, and coordinating landscape inspections/projects is preferred.
• Certified Educational Facilities Manager (CEFP) or Certified Facilities Manager (CFM) are also highly desirable.

Knowledge/Skills/Abilities

• Extensive understanding of preventive and corrective maintenance programs for complex institutional facilities, including HVAC, controls, plumbing, electrical, life safety, emergency power, building automation, and general building systems.
• Proficiency with AiM or similar CMMS platforms, including work order management, PM compliance, labor and material cost tracking, budget reporting, and maintenance performance reporting.
• Experience training staff in CMMS utilization and ensuring accountability for timely and accurate documentation of labor hours, materials, costs, expenditures, and work completion.
• Skilled in managing annual maintenance budgets and supporting capital renewal, refurbishment, and replacement planning.
• Experience coordinating with CUP personnel regarding chilled water and steam outages affecting assigned buildings, while recognizing that CUP operations and maintenance are not direct responsibilities of this position.
• Familiarity with emergency generators, automatic transfer switches, emergency power distribution, and high-voltage electrical coordination; high-voltage switching, testing, and maintenance must be performed by properly qualified personnel or contractors.
• Strong leadership, communication, customer service, inspection, reporting, problem-solving, and team-building skills.
• Understanding of safety practices, codes, regulations, lockout/tagout principles, PPE, and safe work practices in active facilities environments.
• Skilled in coordinating preparation, response, communication, inspection, and recovery activities for hazardous weather and campus continuity events affecting the Health Science Campus, including storms, inclement weather, ice/snow, severe thunderstorms, tropical weather, flooding/water intrusion, and debris issues.

Job Duties

Job Duty

Responsible for managing Health Science Campus maintenance operations, preventive maintenance, corrective maintenance, maintenance planning, and work management. Establishes, reviews, and maintains planned and corrective maintenance schedules for assigned buildings and systems including HVAC, controls, electrical, plumbing, life safety, emergency power, building envelope, exterior/site-related conditions, and general building systems. Plans, inspects, verifies, communicates, and troubleshoots facility maintenance issues; assigns and prioritizes work orders; monitors backlog and recurring issues; ensures corrective measures are completed; and ensures all work is planned, delivered, documented, and completed safely, effectively, and in accordance with University standards, departmental procedures, and applicable codes and regulations. Ensures AiM is utilized as the CMMS for work orders, preventive maintenance, labor tracking, material usage, material costs, building-related expenditures, and maintenance reporting.

Essential Function
Yes

Percentage of Time
30

Job Duty

Responsible for supervising, directing, training, hiring, performance reviews, and holding accountable the Health Science Campus comprehensive maintenance and operations staff consisting of a Quality Control Manager, Maintenance Supervisor, Crew Lead, two Maintenance Technicians, and an HVAC/Controls Technician. Assigns work based on employee capabilities, job classifications, service priorities, safety requirements, and building operational needs; reviews work assignments and performance; monitors labor hours and materials expended; provides direction, leadership, motivation, and on-the-job training; ensures accurate documentation of labor hours and materials in AiM; and promotes safe, productive, customer-focused, and cost-effective service delivery.

Essential Function
Yes

Percentage of Time
15

Job Duty

Responsible for coordinating building systems, utility service impacts, emergency power, and high-voltage-related service coordination for assigned facilities. Coordinates with qualified personnel, vendors, contractors, utility representatives, and Facilities leadership regarding emergency generator systems, automatic transfer switches, emergency power panels, electrical distribution, high-voltage infrastructure, switchgear/transformer concerns, outage planning, and required testing or maintenance. Coordinates closely with Central Utility Plant personnel regarding chilled water and steam service to the Health Science Campus, including planned outages, unplanned interruptions, issue escalation, occupant communication, and service restoration updates.

Essential Function
Yes

Percentage of Time
15

Job Duty

Responsible for custodial contractor oversight, landscape inspections, and quality control coordination. Oversees service quality for outsourced custodial services by coordinating inspections, reviewing contractor performance, documenting deficiencies, communicating service expectations, and following up on corrective actions. Coordinates with the Quality Control Manager for on-site inspections and reporting related to maintenance planning, custodial inspections, and landscape inspections. Coordinates inspections of landscape conditions, exterior appearance, hardscape conditions, irrigation concerns, plant health, litter, drainage concerns, and site issues maintained by in-house landscape staff. Provides coordination for landscaping projects, landscape maintenance initiatives, seasonal improvements, service enhancements, and corrective actions affecting the Health Science Campus. Coordinates inspections and follow-up actions for landscape project impacts, landscape maintenance initiatives, storm preparation, post-storm exterior inspections, debris concerns, hardscape/sidewalk impacts, and weather-related custodial or site appearance needs.

Essential Function
Yes

Percentage of Time
10

Job Duty

Serves as the primary facilities operations liaison for the Health Science Campus. Communicates regularly with the Director of Services, building occupants, researchers, faculty, staff, students, Facilities leadership, contractors, vendors, custodial contractors, in-house landscape staff, project managers, EHS, IT, security/access control, Parking and Transportation as applicable, and other support departments. Provides prompt customer service, research issues, communicates status updates, gathers necessary information, gives maintenance guidance, coordinates service impacts, and escalates matters requiring leadership direction.

Essential Function
Yes

Percentage of Time
10

Job Duty

Responsible for managing and reporting on the annual budget for Health Science Campus maintenance operations, capital renewal/refurbishments, and capital replacements. Monitors and tracks expenditures, labor hours, material costs, service contract costs, repair costs, capital renewal/refurbishment needs, capital replacement needs, and other building-related costs. Uses AiM data and supporting financial information to prepare reports, identify cost trends, support budget forecasts, document unfunded needs, recommend priorities, and provide the Director of Services with accurate planning and decision-making information. Coordinates with business, accounting, procurement, project management, and Facilities leadership personnel to ensure resources are used effectively and expenditures are properly documented.

Essential Function
Yes

Percentage of Time
10

Job Duty

Supports construction turnover, commissioning, warranty tracking, and operational readiness for new or modified Health Science Campus facilities and systems. Participates in turnover walks, commissioning coordination, training coordination, punch list review, deficiency tracking, and operational readiness planning. Coordinates with project teams, commissioning agents, contractor