PRIMARY FUNCTION/PURPOSE:The Assistant Director of Budgets and Contracts is a newly created, highly strategic role designed to bridge senior financial leadership and operational execution. Reporting to the Director of Budgets and Contracts, the Assistant Director will play a pivotal role in advancing budgetary excellence, financial transparency, and contract management across CRF's diverse program portfolio. The Assistant Director leads, supervises and evaluates a team of Budget Managers while serving as a key financial partner to the CFO, Accounting, and Program teams.
PRIMARY RESPONSIBILITIES:Financial Metric Alignment and Dashboard Development- Partner with the CFO and Director to embed standardized financial performance metrics (KPIs) into budget creation, reporting, and monitoring processes.
- Co-lead the design and rollout of fiscal dashboards (Excel and/or Power BI) to highlight trends, identify risk, and benchmark performance.
- Translate real-time financial analysis into actionable insights for leadership and program teams.
Budget Oversight and Planning- Review and approve all budget modifications and new contract submissions prior to Director review to ensure accuracy, consistency, and funder compliance.
- Maintain and update agency-wide cost allocation methodologies.
- Guide Budget Managers in developing clear budget narratives and justifications aligned with programmatic goals.
Ensure all budgets are mission-aligned yet operationally and contractually rigorous, accurately reflecting the staffing, OTPS, and resource allocations required to deliver program objectives.
Accounting Collaboration and Reconciliation- Serve as the liaison between Budget and Accounting teams to streamline monthly closes, accruals, and variance analyses.
- Standardize reconciliation tools to align contract spending with reimbursement timelines, maximizing claimable revenue.
Leadership, Communication, and Team Development- Provide technical leadership, mentorship, and coaching to Budget Managers.
- Lead internal training initiatives on budgeting systems, financial metrics, and operational compliance (e.g., Passport, SMS, PIP).
- Act as the daily point of contact for budgetary inquiries from Program Directors, Fund Development, and Operations staff.
- Foster a culture of fiscal stewardship, collaboration, and excellence across all budget activities.
MiNIMUM QUALIFICATIONS:- Bachelor's degree in Finance, Economics, Accounting, Public Administration, or a related field required.
- Five years of progressive experience in nonprofit budgeting, financial planning, and/or government contracting.
- Demonstrated experience with or strong knowledge of NYC contracting agencies (DHS, HRA, OMH) processes and systems (Passport, SMS, PIP).
- Advanced proficiency in Microsoft Excel (pivot tables, vlookups, modeling).
- Experience with Blackbaud Financial Edge preferred.
- Financial dashboarding experience (Power BI or similar) a strong plus.
- Communication Skills- Ability to distill complex financial data into understandable narratives for non-financial
- Strong understanding of nonprofit operational structures, shelter/case management workflows, and public grant reporting.
- Excellent analytical, evaluative, and problem-solving skills with meticulous attention to detail.
- Superior written and verbal communication skills, with the proven ability to explain technical concepts to non-technical human service staff.
- Ability to work independently with minimal supervision in a fast-paced environment while managing multiple project priorities.
OTHER REQUIREMENTS (including Physical Demands):- Local travel to CRF shelter facilities throughout New York City may be required for staff training and site support.
- Light lifting and moving of computer hardware/peripherals weighing up to 20 pounds.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
