Salary : $74,622.50 - $90,704.08 Annually
Location : Lodi City Hall 221 West Pine Street Lodi, CA
Job Type: Full Time
Job Number: 1500.7.2026
Department: City Clerk
Opening Date: 07/09/2026
Closing Date: 7/23/2026 11:59 PM Pacific

Job Description
SALARY UNDER REVIEW/STUDY
The City of Lodi is seeking a highly organized, detail-oriented professional to join the City Clerk's Office as Assistant City Clerk. This position offers the opportunity to work closely with the City Clerk, City Council, executive leadership, and citizens in the community. The Assistant City Clerk plays a key role in managing complex legislative and compliance processes, supervising staff, and ensuring the City's public records processes. Visit the to learn more about the department.
DEFINITION
Under general supervision, assists the City Clerk with agenda management, public records requests, records management and retention, election management and other related departmental operations; assists the City Clerk in managing the operations and staff of the City Clerk's Office; serves as acting City Clerk in the City Clerk's absence; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS:

The Assistant City Clerk reports directly to the City Clerk and assists in overseeing the department's goals, programs, and budget, as well as the City Council's operations and administrative functions. Serves as the department liaison and assists with departmental relations, legislative initiatives, compliance with City ordinances, and California Government and Elections Code. The Assistant City Clerk is distinguished from other staff positions in the City Clerk's Office given its broader legal and administrative responsibilities, and more specialized knowledge of the Ralph M. Brown Act, California Public Records Act, Elections Code and the Political Reform Act.
SUPERVISION EXERCISED AND RECEIVED:

This position is supervised by the City Clerk; supervises department clerical staff.

Examples of Duties
Duties may include, but are not limited to the following:
Manages the preparation of the City Council agenda packet to ensure the packet is complete, accurate, and contains all the required materials and attachments prior to posting and publishing; coordinates, prepares and processes City resolutions, ordinances, and related documentation.
Coordinates and manages follow-up activities to legislative meetings concerning the processing of a variety of documents relating to electronic indexing, recording, and distribution; prepares and publishes legal advertisings and official legal notices pursuant to law.
Assists the City Clerk with elections, monitors Conflict of Interest and Campaign Statements filings as required by local and state law, and responds to questions regarding form requirements.
Supervises assigned clerical staff, including reviewing and evaluating work product, providing training and assigning special projects.
Coordinates the development and maintenance of the City Clerk and City Council departmental web pages and commits documents to the City's website for public viewing; composes letters, memoranda, and agenda reports for City Clerk review and City Council action.
Oversees and coordinates the appointments of individuals to the City's various boards, committees and commissions, and assists in coordinating activities for special City events such as the annual City Council reorganization and Boards and Commission reception.
Assists with oversight of the operations of the City-wide records management program, document imaging system, and records preservation and destruction; ensures legal compliance retention schedules for City records.
Intakes, processes and prepares responses for Public Records Act requests, in coordination with the City Attorney's Office, as well as other City departments.
Assists in the preparation of the City Clerk Office and City Council budget; assists in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies, administers the approved budget.
Manages the creation and maintenance of publications including the City's directory, informational packet, and Public Official's Handbook.
Acts on behalf of the City Clerk in his/her absence.
Performs other duties related to the operation of the department and the City, including additional duties that enable the department and City to meet the diverse needs of its community.

Typical Qualifications
Knowledge of:
Provisions within the State Government Code and the Municipal Code applicable to the governmental structure of the City and specifically related to the functions and operations of the City Council and the City Clerk's Department, including provisions of the Brown Act, Political Reform Act, Public Records Act and Election Code.

Understanding of public records management principles, for a variety of official documents, including contracts, meeting minutes, resolutions, ordinances and deeds.

Supervisory principles and best practices, including effective methods of office administration and project management.

Ability to interact efficiently and professionally with members of the public, vendors, contractors and City staff while providing a high level of customer service.

Proficiency in proper English usage, spelling, grammar, punctuation, and proofreading.

Modern office technology, such as filing systems, personal computers, and data processing tools, including database and spreadsheet software applications.

Ability to:
Develop, coordinate and administer the City's agenda process and related legislative operations; prepare official resolutions, ordinances and clear, concise reports.

Learn, interpret, and apply City and department rules, regulations, policies, practices, ordinances, resolutions and applicable laws; research a variety of administrative and operational issues and make effective operational and procedural recommendations.

Perform the statutory duties of the City Clerk in his/her absence.

Participate in the retention and lawful destruction of official records in accordance with applicable laws, regulations, and records management policies.

Organize and manage work assignments by coordinating projects, setting priorities, meeting critical deadlines and following up on assignments with minimum supervision .

Establish and maintain effective working relationships with City employees, officials, residents and individuals contacted in the course of work.

Learn and utilize specialized systems and software, including document imaging systems and electronic agenda management programs.
MINIMUM QUALIFICATIONS
These minimum qualifications establish the education, training, experience, special skills and/or license(s) required for employment in this classification. Additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the examination/job announcement.

Education:
A bachelor degree from an accredited college or university.

Experience:
Three years of increasingly responsible experience in municipal government including the development and maintenance of City records and the interpretation of related laws, codes, and regulations; or an equivalent combination of training and experience.

License and Certification:
Possession of a valid California Class C Driver License.

DESIRABLE QUALIFICATIONS
These desirable qualifications establish the education, training, experience, special skills and/or license(s) that are desirable for employment in this classification. Additional desirable qualifications may apply to a particular position and will be stated on the examination/job announcement.

License and Certification:
Certification as a Municipal Clerk by the City Clerk Association of California, or International Institute of Municipal Clerks.

DISASTER SERVICE WORK:
All City employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109. All City employees must complete Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

*FLSA Status: EXEMPT

Supplemental Information
Interested applicants must submit an online application at www.lodi.gov. No paper applications will be accepted. For technical difficulties with your online application, please call the Neogov helpline at 855-524-5627.

Telephone: 209-333-6704. Persons with hearing impairment, please call the California Relay Service 7-1-1.

EMPLOYMENT BENEFITS

SALARY - The starting salary is the first rate shown on the job announcement. Advancement to the higher steps of the salary range is based upon merit in accordance with the Salary Ordinance and Rules for Personnel Administration. Eligibility for the first merit increase is effective after 12 months and for additional merit increases after one year intervals until the employee has reached the maximum step.

HOLIDAY, VACATION, SICK, AND ADMINISTRATIVE LEAVE - Holiday - An average of 13 paid holidays per year. Vacation - 2 weeks paid vacation annually, increasing with length of service depending upon the appropriate labor agreement. Sick Leave - 10 days per year depending upon the appropriate labor agreement. Administrative Leave - Management/Mid-Management positions receive 80 hours per fiscal year, and specified professional/technical positions receive 40 hours per fiscal year (Pro-Rated).

HEALTH INSURANCE - Medical, Dental and Vision plans are available for employee and dependents. A portion of the premiums may be the employee's responsibility.

LIFE INSURANCE AND LONG TERM DISABILITY - The City pays the full premium for employee and dependent life insurance, and offers a long-term disability plan that provides up to approximately 2/3 of an employee's salary.

RETIREMENT AND DEFERRED COMPENSATION - The City of Lodi is a member of the Public Employees' Retirement System (P.E.R.S.). Lodi is not a member of the Social Security System except for the required medical contribution. Employees may participate in a 457 Deferred Compensation program.

FLEXIBLE SPENDING ACCOUNT - Employees may participate in a Section 125 Flexible Spending Account.

IMPORTANT NOTE: This bulletin does not constitute an expressed or implied contract. Any provisions or job duties contained in this bulletin may include modifications pending labor agreements and/or council approval.
BARGAINING UNIT: Lodi City Mid-Management Association

NOTE: Employee Benefits stated herein are subject to change through the collective bargaining process and are not guaranteed.

ADMINISTRATIVE LEAVE:
10 Days/year

VACATION:
0-5 years = 10 days/year.
6 years & over = 15 Days/year

SICK LEAVE:
12 days/year

HOLIDAYS:
10 ½ holidays per year.

HEALTH BENEFITS:
All employees are offered medical insurance for themselves and dependent(s) through CalPERS Medical Plans. City pays a portion of the medical premium monthly, based on enrollment tier.

If an employee elects not to be covered by medical insurance through the City of Lodi, an additional:
$692.81 per month for family
$532.92 per month for employee + 1 dependent
$305.22 per month for single
will be added to either the employee's deferred compensation account or cash. In order to