Position DetailsPosition Information
Position Title Assistant/Associate Dean of Student Affairs-School of Osteopathic Medicine
Position Summary The Assistant/Associate Dean for Student Affairs-School of Osteopathic Medicine is responsible for providing overall leadership and oversight of student support programs to enhance the educational experience at the University of Incarnate Word's School of Osteopathic Medicine (UIWSOM). Program oversight includes the areas of student affairs, student support, record maintenance, and alumni relations. The Assistant/ Associate Dean for Student Affairs-School of Osteopathic Medicine reports to the Dean, School of Osteopathic Medicine.
Credentials of finalist will determine final title.Job Duties Job Duty Name Essential Job Duties
Description of Job Duty - Lead and administer the Office of Student Affairs (OSA) services and related administrative operations, including budgeting, defining and appointing staff positions, developing policies and addressing COCA student affairs and operational requirements; these areas include student orientations, scholarship and awards, maintenance of secure and confidential student records, student wellness, student counseling, student professional and social events, student interest groups, pipeline development, and alumni relations.
- Nurture a supportive, safe, and healthy environment for students, including collaboration with UIW Health Services in planning for and monitoring student health services (including compliance with required immunizations), student counseling and mental health services, anti-harassment training and support, diversity and cultural awareness training, HIPAA training, training for limiting exposures to infectious agents and environmental hazards, and safety and security training.
- Oversee the planning, coordination, and execution of annual recurring events including incoming student orientation, White Coat Ceremony, commencement, student awards, residency fairs, social events, and community service projects.
- Develop a solid alumni relationship program using social media, events, websites, interview participation, and other means of communication.
- Ensure that all academic records are maintained according to all applicable laws and accreditation requirements.
- Prepare and review the Student Handbooks for SOM programs annually.
- Coordinate development and implementation of student mentoring and career guidance programs and other innovative strategies to optimize the osteopathic medical student experience.
- Participate in and support educational research and scholarship as they relate to issues pertaining to student well-being.
- Create marketing opportunities using social media, the UIWSOM website, campus events, and by working with regional and national health professions organizations.
- Assist with the preparation of accreditation documents and reports regarding student records and student related services; coordinate associated efforts/activities and reports with relevant administrators, faculty, and/or staff.
- Ensure that all academic records are maintained according to applicable laws and accreditation requirements.
- Engage regularly with students/student representatives to provide a participatory forum for students to voice issues and provide ongoing feedback.
- Serve on UIW and UIWSOM committees and working groups as assigned by the Dean of the SOM.
- Perform all other duties as assigned.
Qualifications
Knowledge Skills and Abilities - Proficiency in MS Outlook, Word, Excel, or similar systems.
- Strong communication skills, verbal, written, and interpersonal.
- Commitment to social justice and values-driven learning environment.
- Ability to effectively work independently and in a team environment.
- Excellent problem-solving, analytical, and conflict-resolution skills.
- Ability to effectively collect and manage data to track performance outcomes.
- Proficiency in managing staff and budgets.
- Ability to strategically prioritize resources necessary for program support.
- Outstanding leadership and organizational skills.
- Strong ability to effectively manage multiple priorities in a deadline-driven environment.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education EdD, PhD or other applicable terminal degree.
Required Work Experience - Ten (10) years of progressive leadership experience in admissions, enrollment, or student affairs in higher education.
- Five (5) years of experience in the supervision of professional level employees.
Preferred Qualifications - Two (2) years of experience with COCA accreditation standards and processes.
- Experience working in an osteopathic or allopathic medical school.
- Experience with creating student policies and procedures in undergraduate medical education.
- Experience with the transition to graduate medical education training.
- Experience identifying and ensuring advocacy for at-risk students.
Required Certifications, Licenses or Registrations Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
Work Hours Typical office hours are Monday through Friday from 8 am to 5 pm with extended hours as needed to include evenings and weekends, especially during peak periods and the planning and execution of events, to meet departmental goals.
Physical Demands - Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus and event venues to actively engage faculty/staff/ students (potential/current)/guests, as well as attend meetings on and off campus.
- Ability to navigate airports, as necessary for required travel.
