Salary : $78,929.00 - $126,097.00 Annually
Location : 1401 Rockville Pike Rockville MD 20852 USA
Job Type: Permanent
Remote Employment: Flexible/Hybrid
Job Number:
Department: Department of Health and Human Services
Division: HHS 60 Children Youth and Family Services Division
Opening Date: 08/19/2026
Closing Date: 8/26/2026 11:59 PM Eastern
FLSA: Exempt

About the Position
Please note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $78,929 to $125,915, based on the candidate's qualifications and experience."

Administrative Specialist III

Children, Youth, and Family Services

Come and work with the Community Action Agency Team! The Montgomery County Community Action Agency (MCCAA), the locally legislated anti-poverty agency within the Department of Health and Human Services (DHHS), is seeking high-initiative and detail-oriented systems thinking candidate to serve as the fiscal and administrative lead for the agency. The strongest candidate will demonstrate the ability to drive fiscal tasks for a $3M operational budget with close to $800,000 in state grant funds. Additionally, the ideal candidate possesses the ability to support development of fiscal and operational policies and systems for MCCAA and its programs, manage special projects, records management and data support, while serving as direct support to the Senior Administrator. This position will also provide backup fiscal and administrative support to the Office Services Coordinator staff who are on leave.
What You'll Be Doing
The position serves as the fiscal and administrative lead; this position does not directly supervise staff but instead provides project leadership, upholds process and procedural accountability and coordination across internal/external stakeholders within DHHS, the state Department of Housing and Community Development, and the non-profit dominated Maryland State Community Action partnership.

• Fiscal oversight and program operational support
  1. Provide direct support to the Manager/Senior Administrator and be the lead administrative support
  2. Support all fiscal tasks, including monthly and annual reporting for state Community Services Block Grant (CSBG) funding
  3. Coordinate and assist the Program Manager II supervisors with ongoing quality control of fiscal processes in records systems, such as eICM and Seamless, for all programs under MCCAA through routine documentation monitoring.
  4. Lead all areas of general contract/fiscal assignments to ensure the timely processing of documents and transactions related to all MCCAA program contracts/operating budgets.
  5. Participate in the development and maintenance of computer databases (i.e., SharePoint, Microsoft 365, etc.), office filing systems, and recordkeeping systems to ensure proper maintenance of records and data for the programs under MCCAA.
  6. Support all tasks related to the Department P-cards for all programs under MCCAA and serve as backup custodian for the use, review, and reconciliation, including timely submission of paperwork and balance management for all transactions under MCCAA.
  7. Support in tracking contract invoices and deliverables submission.
  8. Support in the preparation and monitoring of reports for all client benefits distributed under MCCAA to ensure proper tracking and reporting is completed according to HHS compliance department protocols.
• Communication and engagement with Stakeholders
  1. Draft reports, memos, and presentations to summarize initiatives to present to internal and external stakeholders
  2. Represent the office in interdepartmental meetings and planning sessions as directed by the Senior Admin of MCCAA.
• Policy and Procedure Development and Implementation
  1. Ensure compliance with departmental guidelines as well as state regulations and agency policies
  2. Research and provide recommendations on policy updates.

A criminal background and credit history check will be conducted on the selected candidate prior to appointment and will be a significant factor in the hiring decision.
Minimum Qualifications
Education: Graduation from an accredited college or university with a bachelor's degree.

Experience: Three (3) years of professional administrative experience related to program budget, fiscal, and grants management projects.

Substitutions:

1. EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
2. EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

A criminal background and credit history check will be conducted on the selected candidate prior to appointment and will be a significant factor in the hiring decision.
Preferred Criteria, Interview Preferences
Preferred Criteria:

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevance of training, and experience in the following areas:

1. Experience managing a budget and multi-project fiscal portfolios
2. Experience developing policies and procedures
3. Experience working with state grants and monitoring their compliance
4. Experience performing fiscal tasks in Oracle, eICM, and Seamless

Interview selection will be based on the following interview preference criteria:

1. Experience developing systems to support program operations and/or records management.
2. Experience developing and executing budget presentations.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01

What is your highest level of completed education?

• N/A
• High School/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctor
• Doctorate

02

How many years of professional administrative experience do you have related to program budget, fiscal, and grants management projects?

• No Experience
• 0-1 Year Experience
• 1-2 Years of Experience
• 2-3 Years of Experience
• 3-4 Years of Experience
• 4-5 Years of Experience
• 5-6 Years of Experience
• 6-7 Years of Experience
• 8 or more Years of Experience

03

Do you have experience managing a budget and multi-project fiscal portfolios?

• Yes
• No

04

If you answered "Yes" to the above question, please provide a brief description of your experience in this area and identify where on your resume the work was performed. If you answered "No", please enter N/A below.
05

Do you have experience developing policies and procedures?

• Yes
• No

06

If you answered "Yes" to the above question, please provide a brief description of your experience in this area and identify where on your resume the work was performed. If you answered "No", please enter N/A below.
07

Do you have experience working with state grants and monitoring their compliance?

• Yes
• No

08

If you answered "Yes" to the above question, please provide a brief description of your experience in this area and identify w