Southland Industries Inc.

Administrative Services Manager

Southland Industries Inc. • $80K — $95K *
Horsham, PA 19044In-Person
Business Services
8 - 10 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 10 years of experience in executive support and office management
  • Previous experience with people management
  • Advanced skills in Microsoft Office (Word, PowerPoint, Excel)
  • Strong relationship-building capabilities
  • Ability to prioritize competing demands and requirements
  • Critical thinking and reasoned judgment skills

Responsibilities

  • Provide direction and leadership to the administrative staff
  • Manage space planning, renovations, and marketing services through internal teams or external services
  • Oversee the lifecycle of contracts and manage associated records
  • Plan and support in-house or off-site activities and events
  • Manage security systems and contractors for maintenance
  • Hire and develop a team of office administrative staff
  • Coordinate agendas and logistics for divisional leadership meetings
  • Liaise with internal departments for effective communication

Benefits

  • 401(k) plan with 50% company match and immediate 100% vesting
  • 100% paid medical, dental, and vision insurance for employees
  • Annual performance-based bonus program
  • Term life and disability income protection insurance
  • Pre-tax flexible spending plans for health and dependent care
  • Paid parental leave
  • Generous PTO including holidays, vacation, and personal time
  • Training and professional development opportunities
  • Wellness benefits
Full Job Description
Job Description

Position Summary

The administrative services manager is responsible for helping the division run smoothly and efficiently and is responsible for much of the paperwork, policy and office supervision. Their job is to plan and coordinate the regular function of administrative services, identify problems, help formulate solutions and implement new approaches to streamline these services and make them more efficient.

Position Details
  • Provide direction and leadership to the admin staff responsible for administration, and division office services functions at the corporate offices.
  • Directly manage either through internal teams or external service - provides all space planning, renovations and construction projects, and marketing services. Collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business
  • Oversee the lifecycle of contracts and maintain organized records of all contracts and related correspondence. Provide contract support to several departments including preparation of invoices, filing, transmitting agreements and managing client's electronic database systems.
  • Plan in-house or off-site activities and events. Support Operations Leader in various tasks such as project documentation management, setting up project meetings and liaising with field leadership and employees for tasks as needed.
  • Manage, maintain and order new hire and divisional swag as needed.
  • Manage security systems across the division and oversee contractors responsible for system maintenance.
  • Hire and develop a team of office administrative staff.
  • Coordinate agendas, meeting materials and logistics and meeting flow for the divisional leadership team.
  • Liaise with internal departments to ensure divisional communications are managed and sent out accordingly.

Qualifications
  • 10 years of experience in executive support and office management.
  • Previous experience with people management
  • Advanced experience and skills using Microsoft Office: Word, PowerPoint and Excel
  • Ability to build and manage complex business relationships
  • Ability to effectively prioritize competing needs and requirements
  • Ability to effectively question decisions and conclusions using thinking skills and reasoned judgements

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:
  • 401(k) plan with 50% company match (no cap) and immediate 100% vesting
  • Medical, dental, and vision insurance (100% paid for employee)
  • Annual bonus program based upon performance, achievement, and company profitability
  • Term life, AD&D insurance, and voluntary life insurance
  • Disability income protection insurance
  • Pre-tax flexible spending plans (health and dependent care)
  • Paid parental leave
  • Paid holidays, vacation, and personal time
  • Training/professional development opportunities and company-paid memberships for professional associations and licenses
  • Wellness benefits


About Southland Industries Inc.

Southland Industries is a construction company that specializes in designing, building, and maintaining mechanical, electrical, and plumbing systems for commercial, institutional, and industrial clients. The company was founded in 1949 and is headquartered in Columbia, Maryland. Southland Industries has over 30 offices across the United States and employs over 3,000 people. The company has completed projects in a variety of industries, including healthcare, education, government, and data centers. Southland Industries is committed to sustainability and has implemented green building practices in many of its projects.
Learn more about Southland Industries Inc.
Size
3,000 employees
Industry
Real Estate & Construction
Net Income
$50 million
5 Year Trend
+5%
Revenue
$1 billion
* Ladders Estimates

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