Salary : $75,088.00 - $88,961.60 Annually
Location : Health and Human Services Agency - 2751 Napa Valley Corporate Dr., Napa, CA
Job Type: Full Time
Job Number:
Department: Health & Human Services Agency
Opening Date: 09/11/2026
Closing Date: 9/28/2026 5:00 PM Pacific

The Position

The Administrative Assistant in Health and Human Services performs a variety of responsible technical and administrative duties in support of the Employee Services and Organizational Development Unit (ESOD), in Operations.

This position liaises often with County Human Resources to coordinate departmental personnel functions, Health and Human Services staff for agency training and program support, and with external partners to coordinate contracts, events and training. Day-to-day activities will include:

• Training and event scheduling, registration support and reminders, logistics, marketing outreach, and communication.
• Create and update creative materials for ESOD and other committee related projects.
• Training systems support for employee access, questions, and training creation.
• Provide administrative support for the ESOD Manager.
• Create and update desk manuals and agency process manuals within the scope of responsibility.
• Process performance appraisals and other employee actions within the appropriate systems.
• May assist cross functionally to support the Employee Services Unit with timekeeping, personnel action processing, leaves calculation and tracking, and form administration for Conflict of Interest and Credentialing policies when needed.
• Monitor and triage incoming emails and tickets to the ESOD support inboxes.
• Because of the close interaction with ESU and HHSA employees, the incumbent of this position will be expected to understand and interpret, with direction, County personnel policies, FMLA, State disability and miscellaneous leaves with or without pay requirements.

The ideal candidate:

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Detail-oriented with a commitment to accuracy
• Proficient in Microsoft Office 365 suite, specifically SharePoint, Word, and Excel
• Experience with a Learning Management System or e-Learning system
• Ability to research, collect and summarize information, and document standard operating procedures
• Ability to handle confidential information discreetly
• Self-started with the ability to juggle multiple projects
• Bilingual Spanish speaking and writing skills preferred

Click here to learn more about HHSA's commitment to learning and serving!
This recruitment is being conducted to fill one full-time position. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies up to one year.

Memorandum of Understanding (MOU) - Winter Time Off (WTO):

• 32 hours of Winter Time Off

POSITION REQUIREMENTS

Experience and Education:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience:Two years of responsible technical or administrative clerical experience, including experience working in personnel administration.

Education:
Equivalent to completion of two years of college with course work in business administration, public administration, or related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)

License or Certificate*
Possession of a valid California Driver's License.

*Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

THE RECRUITMENT PROCESSApplication Deadline5:00 pm (PST) on September 28, 2026Application Screening & Supplemental Questions Scoring Tentatively the week September 28, 2026

Supplemental questions will be scored by the subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel ExamTentatively the week October 12, 2026

Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year.

Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes.

Example of Duties

Disaster Service Workers
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency. (Cal. Gov. Code § 3101.)
Benefits
Learn more about the benefits package for this position.
PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION

SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

ADDITIONAL BENEFITS INFO -
Click here for additional benefits information for Public Services Employees:
THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS

EMPLOYMENT INFORMATION

PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.

SELECTION PROCESS -

FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.
01

Instructions for Supplemental Application Questions. The following questions comprise one of the steps in the selection process for this position and are intended to assist you in presenting your qualifications. Only the information you provide in your answers to these questions will be evaluated and scored to determine the best qualified candidates to continue in the selection process for this position. Please be complete and specific in answering the questions as your score will be based on this information. Applications submitted without responses to the supplemental questions will not be evaluated. Although your experience and education should relate back to your application, your application and or resume will not be reviewed when scoring the supplemental questions. Therefore, please be as detailed as possible in your responses to the supplemental questions. I have read and understand the instructions presented above.

• Yes
• No

02

A key aspect of this position supports training and events set up, coordination and logistics. At times this can require quick thinking, problem solving and clear communication. Can you talk to us about how you have navigated these types of demands in your previous work? How do you remain calm and focused, while also ensuring things run smoothly.
03

We use Canva, SharePoint, and Outlook regularly. Can you walk us through your process for creating an engaging training announcement in Canva and then effectively distributing it through SharePoint and Outlook? What considerations would you keep in mind for all platforms?
04

The incumbent in this position will work with staff from all divisions of Health and Human Services. This includes administrative and clinical staff. Please describe how you establish trust and maintain effective working relationships with others.
05

Tell us about a time when you administratively supported someone in a leadership role. What steps did you take to provide direct clerical, scheduling, task, and communication support to ensure they were able to focus on strategic initiatives and organizational development.
06

How has your background and experience prepared you to be effective in an environment that holds equity as core to our work and services?
07

If selected for this position, a medical screening may be required as part of the pre-employment process.I have read and understand this requirement.

• Yes
• No

Required Question