OverviewProvide administrative support to the Commercial department. Will perform a wide variety of administrative tasks that include, but are not limited to the following:
Responsibilities- Responsible for calendar management and scheduling of appointments/meetings.
- Responsible for meeting logistics, conference room reservation, meeting technology, catering, etc.
- Assist with the development of internal/external communications and produce presentations.
- Assist with corporate and department initiatives.
- Coordinate extensive travel itineraries for team members (both domestic and international) utilizing travel management software.
- Process expense reports for team members and reconcile corporate card billing statements.
- Create purchase orders and process invoices for payment.
- Manage contracting process for department.
- Manage MSA's, SOW, CDA, etc. routing and approval for department.
- Greet and interact with incoming guests, escort to conference room, etc.
- Maintain and order office supplies as needed.
- Perform research on specific topics and coordinate activities of projects/events.
- Assist in administrative problem solving.
- Perform other administrative or office duties or projects as required or as assigned.
- Maintain/responsible for storage closet.
- Ad hoc projects as required or assigned.
MINIMUM JOB REQUIREMENTS- Bachelors' degree preferred, but not required with applicable experience.
- Administrative experience supporting upper levels of management and their direct reports is preferred.
- Demonstrate high levels of proficiency with Microsoft Office Suite of products (Office, Word, Excel, Power Point, Adobe).
- Excellent communication skills, both verbal and written.
- Must demonstrate a high degree of confidentiality with regard to sensitive information.
- Ability to effectively organize and prioritize tasks to achieve established deadlines.
- Ability to interface with administrative support teams of Senior Leadership team.
- Must be a self-starter, flexible and be able to multi-task.
- Ability to build professional relationships.
- Attention to detail; excellent organization and follow-up skills a must.
- Ability to anticipate needs, and analyze and solve problems quickly and proactively.
- Ability to make administrative/procedural decisions and judgments.
- Must be familiar with a variety of administrative concepts, practices and procedures.
- Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ. Office presence required at least 3 days per week
Additional Information
The hourly rate for this position is $31 - $54. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, applicable allowances, or any additional compensation that may be associated with this role.
