Salary: $6,438.88 - $9,519.61 Monthly
Location : Newport Beach, CA
Job Type: Full-Time
Job Number: 26/27-00005
Department: City Manager
Opening Date: 08/13/2026
Bargaining Unit: 72 - K&M Confidential

Definition
The City of Newport Beach is seeking one full-time (non-exempt) Administrative Assistant to join the City Manager's Office and provide administrative support to the City Council. The ideal candidate will possess exceptional organizational abilities, strong communication and customer service skills, and a keen attention to detail.

If you are currently a City of Newport Beach Administrative Assistant interested in transferring, please apply online to indicate your interest. Please note, you will be excused from any testing processes which you have already completed.

Position Highlights:

• Works closely with the City Manager's Office team in coordinating the administrative operations of the department and assisting the City Council.
• Maintains calendars, makes appointments, schedules meetings, and coordinates departmental activities.
• Interacts with elected and appointed officials, department directors, and provides administrative support to City committees.
• Coordinates department personnel-related matters including payroll.
• Works collaboratively with other departments.

Ideal Fit:

• Strong executive support and communication abilities
• Highly organized
• Experienced in working in a fast-changing environment

Schedule:

• This position may work a 5/40 or 9/80 schedule

Selection Components:

• Application Evaluation: Applications will be accepted on a continuous basis with the first review date of August 27, 2026, or until 150 applications are received- whichever occurs first. Please apply immediately as this position may close at anytime. In order for the application package to be considered complete, candidates are required to attach theirresume to their online application.
• Computer Skills Testing: Those candidates deemed most qualified as reflected in their online application will be invited to computer skills testing for Microsoft Word and Excel.
• Interview: Top scoring candidates will be invited to an interview tentatively scheduled for September 29, 2026. Successful candidates will be placed on an eligibility list that may be used to fill future vacancies as they occur.

Retirement:

The City offers an excellent benefit package and membership in the California Public Employees' Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 8% (or half the normal cost, whichever is higher) of pay towards the retirement benefit.
Essential Duties

Please review the online for a more detailed description of essential duties.
Qualifications

Please review the online for a more detailed description of specific qualifications.
Experience & Education and License/Certificate
A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Four or more years of increasingly responsible administrative, secretarial, and clerical experience. Government experience and experience working closely with senior management, boards, and commissions desirable.

Education: Equivalent to graduation from high school. Additional coursework or training in office administration, business administration or a related field desirable.

License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.
Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
01

PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.

• Yes, I acknowledge
• No, I do not acknowledge

02

I acknowledge I have read the job description and can perform the essential functions of the job for which I am applying.

• Yes
• No

03

Please select the years of increasingly responsible administrative, secretarial, and clerical experience you possess.

• Four years or more of experience.
• More than two years but less than four years.
• Less than two years of experience.
• I do not have any experience.

04

Please explain your increasingly responsible administrative, secretarial, and clerical experience (if no experience, type N/A).
05

Do you have experience working closely with senior management, boards, or committees?

• Yes
• No

06

Please explain your experience working closely with senior management, boards, and/or committees (if no experience, type N/A).
07

Please select the highest level of education you possess:

• High school diploma or GED
• Some college or certificate(s)
• Associate's degree
• Bachelor's degree
• Advanced degree
• None of the above

08

If applicable, please list the field in which you were awarded your degree(s).
09

Please select the area(s) in which you have completed coursework or training (check all that apply):

• Budget and/or Payroll
• Business Administration
• Customer Service
• Human Resources
• Office Administration
• Records Management
• Spreadsheet Database Software
• Word Processing
• Other
• None of the above

10

If you selected "Other" for the previous question, please describe the area(s) in which you have completed coursework or training.
11

Are you now, or have you in the past, been employed by any of the following agencies (check all that apply):

• Municipality (City)
• County
• School district
• Other public agency
• None of the above

12

If you have been employed by a public agency, please list the role you held. If none, type N/A.
13

I acknowledge that this recruitment requires a resume to be attached (uploaded) to the online application prior to submittal and that the application will be considered incomplete without it.

• Yes
• No

14

Please provide the name, relationship, and contact number of three professional references.
Required Question