Job Purpose:Serve as back-up administrative and operations point person for the Chairman to ensure smooth functioning of activities and processes in multiple lines of business. Applies basic bookkeeping principals to prepare, maintain and report financial information.
Summary of Competitive Benefits & Perks:- Health/Medical Insurance including Dental and Vision
- 401(k) with company match
- Paid time off
- Bonus/Target Incentive
- Tuition Reimbursement
- Complimentary usage of modern in-house fitness center
- On-premise full-service dining center discounts
- Discounts via the company's EAP
- Monthly Employee Recognition Programs
- Referral bonus
- Pre-tax transportation options
- Plus more!
DUTIES & RESPONSIBILITIES: Duties will include, but are not limited to the following:- Administrative and operations-related activities include, but are not limited to:
- Ensuring that the Reception area is fully covered and its processes are completed
- Receiving and placing phone calls on behalf of the Chairman on a back-up basis to the Executive Administrator to the Chairman.
- Maintaining the Chairman's inbox and outbox with daily reports, memos, and other key documents as needed on a back-up basis to the Executive Administrator to the Chairman.
- Basic filing duties.
- Review all disbursement requests for compliance with company policies regarding expenditures and proper authorization;
- Review invoices and check requests for correct account codes, discounts, payment terms and balances due;
- Maintain accounts payable records and special project budgets, and provide research as needed;
- Prepare and process deposits, routine journal entries, bank reconciliations, and vendor payments;
- Learn/understand the fundamental functions of accounting software (specifically Peachtree) that are necessary for data entry, check processing, maintaining general ledger, and reconciling accounts payable and banking accounts;
- Reconcile expense receipts and prepare expense reports;
- Other duties as assigned.
JOB REQUIREMENTS (SKILLS / ABILITIES):- A solid working knowledge of Microsoft Office including Outlook, Word, Access, and Excel. A proficiency in Excel is required.
- Punctual and dependable. Note: All work is performed in the business office location only. Due to the highly confidential matters handled, working remotely is not permitted.
- Possession of strong organizational skills.
- Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
- Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
- Excellent verbal and written communication skills.
EXPERIENCE/EDUCATION:- AA or bachelor's degree and at least two years administration experience in an executive office. Some accounting education or bookkeeping experience is recommended.
$80,000 - $85,000 a year
The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held. Base pay is one component of B. F. Saul Company & Affiliates total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more.
