Northrop Grumman

Administrative Assistant 4

Northrop Grumman • $63K — $105K *
Rolling Meadows, IL 60008In-Person
Aerospace & Defense
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • High School diploma or equivalent and 6 years additional education and/or related experience.
  • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel).
  • Mastery of digital collaboration tools (Zoom, Teams, etc.) with troubleshooting abilities.
  • Experience coordinating meetings and making logistical arrangements for events.
  • US Citizenship is required.

Responsibilities

  • Proactively manage calendars and resolve scheduling conflicts.
  • Support reporting and presentation needs by collecting and summarizing data.
  • Arrange domestic and international travel and handle expense reports.
  • Attend staff meetings, manage agendas, and track action items.
  • Organize on-site meetings including room reservations and catering arrangements.
  • Respond to employee requests and provide appropriate referrals.
  • Manage special projects and back-up support for other administrative roles.

Benefits

  • Health insurance coverage.
  • Life and disability insurance.
  • Savings plan with Company contributions.
  • Company-paid holidays and paid time off (PTO) for vacation and personal business.
Full Job Description
RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: SAP

TRAVEL: NoDescription

Northrop Grumman's Mission Systems Sector is currently seeking an Administrative Assistant 4 to support our Rolling Meadows, IL location to

perform normal office functions such as setting up and maintaining files; managing executive's calendars; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

Key Responsibilities:
  • Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
  • Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
  • Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
  • Attend staff meetings, publish agendas and follow-up on action items.
  • Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
  • Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
  • Manage and/or support special projects as assigned
  • Provide back-up support for other administrative staff as needed.
  • Greet employees and visitors in a courteous and friendly manner.
  • Check visitor identification, issue visitor badges, and record visitors' arrival and departures times.
  • Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.
  • Provide inventory oversight and ordering/purchasing support for office supplies.


Basic Qualifications:
  • High School diploma or equivalent and 6 years additional education and/or related experience.
  • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel) to maintain calendars, coordinate meetings and compose briefings, reports, correspondence, and memorandum.
  • Mastery of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), ability to troubleshoot and solve minor issues in real time.
  • Experience in planning and providing logistical support for meetings and events, including making catering arrangements.
  • US Citizenship.


Preferred Qualifications:
  • Government/Military/Aerospace and Defense industry experience.
  • Experience supporting multiple members of senior level management.
  • Previous support of geographically dispersed teams.
  • Experience in reviewing and editing written material for correct spelling and grammar.
  • Knowledge of NGC resources, policies, and procedures.
  • Advanced experience with Concur (or similar) travel and expense reporting system.
  • SharePoint (or equivalent), and intranet/internet proficiency.
  • Ability to obtain/maintain Secret and SAP security clearance.


Primary Level Salary Range: $63,500.00 - $105,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

About Northrop Grumman

Northrop Grumman is a security company that provides systems, products, and solutions in aerospace, electronics, information systems, shipbuilding, and technical services to government and commercial customers. They design, develop, and build everything from aircraft and spacecraft to cyber security systems. The company is involved in a wide range of defense and technology projects, including the development of aircraft, space systems, cybersecurity solutions, and advanced electronics.

Northrop Grumman Careers

Join the elite team at Northrop Grumman, a leading global security company providing innovative systems, products, and solutions in autonomous systems, cyber, C4ISR, space, strike, and logistics and modernization to customers worldwide. There has never been a more exciting time to advance your career with Northrop Grumman.

Work You’ll Do

At Northrop Grumman, your work will redefine the edges of technology and create a safer future. Our culture thrives on intellectual curiosity, cognitive diversity, and bringing your whole self to work. Our team is at the forefront of innovation, collaborating to make the impossible, possible.

Explore Job Opportunities and Growth

Whether you’re looking for an internship, an entry-level position, or a spot for seasoned professionals, Northrop Grumman offers a variety of career paths that encourage growth and development. Explore job opportunities that elevate your skills, and push your career to the next level.

Join Our Diverse and Inclusive Team

Diversity and inclusion are the foundations of our culture. Northrop Grumman is committed to building a diverse team that fosters an inclusive environment, where every team member is valued for their unique perspectives and contributions. We believe that diversity fuels innovation.

Professional Development and Benefits

Northrop Grumman is dedicated to your professional and personal growth. We offer unparalleled benefits, including comprehensive health coverage, generous time off, and family care resources. Additionally, we provide extensive leadership and diversity training to help you craft your career path.

Networking and Leadership

Enhance your career through our robust networking opportunities. Connect with leaders and peers within Northrop Grumman through various events, mentorship programs, and professional groups. Our leadership is deeply invested in nurturing talent and guiding team members through their career journey.

Innovation in Technology

Drive technological breakthroughs with a company at the cutting edge of innovation. Northrop Grumman is a place where you can work on projects that push the boundaries of what is possible.

How to Apply

Ready to join our team? Check out the open positions on our Careers page. Tailor your resume to highlight your relevant skills and experiences. Prepare for your interview with us by researching our projects and understanding our company’s mission and values.

Stay Connected

Keep up to date with the latest news, job openings, and insider tips by subscribing to our careers blog. Personalize your experience by joining our community and setting up job alert emails tailored to your career preferences.

Northrop Grumman Jobs

Discover the impact you can make with a career at Northrop Grumman. We are actively hiring and looking for passionate, curious, and solution-driven team players. Search Northrop Grumman jobs today and find where your expertise is needed most. Join Northrop Grumman, and be part of a team that is dedicated to making a difference, not only within the company but in the world at large. Your journey to building a rewarding career starts here.
Learn more about Northrop Grumman
Size
88,000 employees
Market Cap
$82.7 billion
Industry
Aerospace & Defense
Net Income
$3.1 billion
Founded
1939
5 Year Trend
+7.6%
Revenue
$36.7 billion
NASDAQ
NOC
* Ladders Estimates

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