Salary : $79,920.00 - $97,380.00 Annually
Location : City Hall, 1110 West Capitol Ave, West Sacramento, CA
Job Type: Regular Full Time
Job Number:Department: PUBLIC WORKS O&M
Opening Date: 07/24/2026
Closing Date: 8/14/2026 11:59 PM Pacific
Bargaining Unit: SPECPROF
The City of West Sacramento is seeking a highly organized and analytical professional to support the administration and operation of the City's Water Distribution and Wastewater Collection Divisions. The
Administrative Analyst I/II/Senior provides administrative, analytical, regulatory, and program support for critical public infrastructure services.
This position is responsible for collecting, analyzing, managing, and reporting operational data; coordinating regulatory compliance activities; preparing and submitting state and federal reports; supporting budget development and monitoring; assisting with contracts and purchasing activities; maintaining asset management records; and assisting with capital improvement and operational projects. The position serves as a liaison between field operations staff, regulatory agencies, contractors, consultants, and other City departments.
The ideal candidate will possess strong analytical abilities, exceptional attention to detail, and experience working with regulatory reporting requirements, databases, spreadsheets, and asset management systems. Successful candidates will demonstrate the ability to manage multiple priorities and communicate effectively with both technical and non-technical audiences.
This position plays a critical role in ensuring regulatory compliance, supporting utility operations, maintaining accurate records, and providing data-driven decision-making support for the City's water distribution and wastewater systems.
While all qualified applicants are encouraged to apply, the ideal candidate will possess many of the following qualifications:
- Experience working in municipal utilities, public works, environmental compliance, water, wastewater, stormwater, or related public agency operations.
- Experience compiling, preparing, reviewing, and submitting regulatory reports to State and Federal agencies.
- Experience collecting, validating, analyzing, and interpreting operational, financial, or compliance-related data.
- Advanced proficiency with Microsoft Excel, including data analysis, formulas, reporting dashboards, and database management.
- Experience utilizing computerized maintenance management systems (CMMS), GIS systems, and asset management software.
- Experience preparing technical reports, staff reports, grant applications, or compliance documentation.
- Experience monitoring budgets, processing invoices, managing contracts, and tracking expenditures.
- Knowledge of utility operations, public works infrastructure, environmental regulations, or municipal government operations.
- Strong written communication skills with demonstrated experience preparing complex reports and regulatory submissions.
DEFINITION: All Levels: The Administrative Analyst provides technical and administrative support to a Department Head and/or manager. This position may also provide support to a specific departmental program. Administrative Analyst II/Senior: May exercise direct supervision over assigned subordinate staff.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Department Head and/or designee. May supervise volunteers, temporary employees and/or student interns.
CLASS CHARACTERISTICS: The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II. As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
Upon the recommendation of the Department Head and approval by the City Manager, an Administrative Analyst II may advance to a Senior Analyst upon demonstrating the abilities and competencies necessary to perform the full range of Senior Analyst duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Assists management staff in developing and implementing special programs and/or studies.
- Makes recommendations for revisions in programs, policies, or procedures.
- Receives and attempts to resolve problems or concerns from the general public or other City departments.
- Maintains statistics and other department or program related records.
- Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
- Prepares purchase orders and track department and/or program expenditures.
- Assists with budget preparation and monitoring.
Administrative Analyst I Full Job Description:
Administrative Analyst II Full Job Description:
Senior Analyst Full Job Description:
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Administrative Analyst IEducation: Sixty (60) college semester units.
Experience: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical. An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement. A Bachelor's Degree may be substituted for the entire experience requirement.
Administrative Analyst IIEducation: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience: Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency. An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.
Senior AnalystEducation: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience: Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency. A graduate degree may be substituted for two (2) years of the required experience.
WORKING CONDITIONS: May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may occasionally work in a field environment including inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
An applicant who qualifies for veterans' preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans' preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans' preference shall be exhausted upon appointment to a regular position from an eligibility list.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).
01
To be considered for the position, all candidates are required to fully complete and submit the required supplemental questionnaire and application. An incomplete application or supplemental questionnaire will be grounds for rejection and cannot be revised after submission. Resumes may be attached but applications with "see resume" will be considered incomplete. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process.All statements made on the application are subject to investigation and verification, including the use of copying and pasting answers verbatim from Artificial Intelligence (A/I) programs such as Chat GPT or Google Gemini. False statements may be cause for disqualification, or discharge from employment.By checking "yes," I certify that I understand and have followed the application instructions.
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Describe your experience compiling, preparing, reviewing, or submitting reports to State or Federal regulatory agencies. Include the types of reports, agencies involved, your specific responsibilities, and the frequency of reporting.
03
Describe your experience supporting municipal operations, public works, infrastructure management, or similar functions. Include the types of programs or services supported.
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Discuss your experience with performing high-level, analytical duties on complex/sensitive issues and projects.
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Describe your experience related to customer service, community relations, and, if applicable, grant writing.
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Describe your experience with computerized maintenance management systems (CMMS), GIS software, asset management systems, permitting databases, or similar software platforms. What was your role and how did you use these systems?
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Describe a complex report, project, compliance requirement, or analytical assignment that required significant attention to detail. What was your role, what challenges did you encounter, and what was the outcome?
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I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my
