About the RoleOwn accounts payable end to end at a fast-scaling AI-hardware company. As our dedicated AP Specialist, you'll be the person vendors and employees actually deal with - processing invoices, running payments, onboarding new suppliers, and managing travel and expense. Reporting to the Controller, you'll take AP from a shared responsibility to a real function with clean process behind it.
This is a hands-on role at a company where the vendor base is unusually complex: foundries and OSAT partners overseas, contract manufacturers, EDA and IP licensors, lab equipment, and a team that travels internationally to make all of it happen.
What You'll DoAccounts Payable Operations- Own the full AP cycle - invoice intake, coding, approval routing, three-way match against POs and receipts, and payment runs
- Manage vendor onboarding and maintenance: W-9 and W-8BEN-E collection, banking details, payment terms, and keeping the vendor master clean and accurate
- Partner with Supply Chain and Procurement on PO matching, receipts, and invoice discrepancies - and be the person who chases them down
- Process international and multi-currency payments, including wires, and track FX and fee impacts
Travel and Credit card Operations - Run the travel and expense program: expense report review and approval, corporate card administration, policy compliance, and employee support
- Support domestic and international travel logistics and booking, including trips to foundry, OSAT, and manufacturing partners
General Accounting and Reporting - Perform month end and quarter end close activities - journal entries, accruals, amortization reconciliations, aging review, and vendor statement reconciliation
- Perform fixed asset accounting including capitalization, depreciation, asset verification per accounting policies
- Prepare and review balance sheet reconciliations and month-over-month flux analysis, with clear written explanations of drivers for the Controller
- Serve as the primary contact for vendor inquiries and payment status, and keep those relationships smooth
- Prepare 1099 filings and support annual audit requests with clean documentation
- Build and document AP and T&E policies, controls, and workflow as the company grows
What We're Looking For- 3+ years of accounts payable experience, ideally at a high-growth company
- Hands-on with an ERP or accounting system (NetSuite, QuickBooks, or equivalent) and AP automation tools (Bill.com, Ramp, Brex, Coupa, or similar)
- Experience administering a travel and expense platform (Navan, Expensify, Brex, or similar)
- Strong Excel skills and comfort reconciling high transaction volume accurately
- Detail-oriented and organized, with genuine ownership of your close deadlines
- Clear, service-minded communicator - you'll be the face of finance to both vendors and employees
- Comfortable building process where none exists yet, and improving it as volume grows
- (Optional) International and multi-currency payments, W-8BEN-E and withholding, or 1099 filing experience
- (Optional) Hardware, manufacturing, or semiconductor industry background
- (Optional) Experience supporting an audit or implementing AP automation
Full compensation packages are based on candidate experience and relevant certifications.
California pay range
$83,000-$100,000 USD
CompensationFinal offers depend on level, location, and skills relevant to the role. Additional compensation: equity grant per company guidelines; medical / dental / vision; 401(k); standard PTO.
Visa SponsorshipDensityAI sponsors qualified candidates for H-1B, O-1, TN, E-3, and other employment-based visas, and we welcome applicants on F-1 OPT and STEM-OPT. Work authorization is required at start; we provide immigration support to secure or transfer status.
Export ControlsAspects of this role may involve access to information subject to U.S. export controls (EAR/ITAR). We may discuss licensing or scope adjustments during the interview.
