Morris James LLP is seeking a highly organized professional with extensive accounting knowledge and experience to support our Accounting Department. The Accounting Operations Manager works closely with the Director of Finance to ensure the accuracy, integrity, confidentiality, and efficiency of all accounting functions. This position serves as a key operational partner within the department and provides backup support for critical accounting and finance functions. The role requires a high level of discretion, judgment, and the ability to maintain the strict confidentiality of sensitive financial and personnel information.
The ideal candidate will possess strong technical aptitude, excellent organizational skills, and a willingness to learn new software platforms and legal information resources.
Essential Responsibilities- Processes all accounts payable requests.
- Researches accounts payable items and payment issues as needed.
- Follows up on all aged checks for cash accounts.
- Opens and manages all vendor setups.
- Acquires, maintains, and electronically files all W-9 forms.
- Issues all 1099s using third party software and ensures compliance with filing deadlines.
- Serves as the primary liaison with an external collections agency and manages internal collection matters.
- Runs monthly accounts receivable statements for billing attorneys and processes write-offs, billing adjustments, and collection-related inquiries.
- Reconciles firm credit cards.
- Serves as backup for trust and client settlement receipts and disbursements.
- Serves as backup for conflict searches and reporting.
- Maintains authorized check signer records for all bank accounts.
- Maintains Accounts Payable records, including retention, storage, and retrieval of archived documents.
- Performs bank reconciliations for all Real Estate bank accounts.
- Reconciles the E-Recording bank account, including matching deposits and wire activity to bank transactions.
- Review, add, dispose, depreciate, and balance Fixed Assets.
- Posts monthly depreciation journal entries.
- Maintains capital lease amortization schedules.
- Completes the month-end close process within Aderant Expert.
- Establishes and maintains ACH vendor payment instructions.
- Assists with preparation of financial reports, analyses, and other accounting projects as assigned.
- Serves as the designated backup to the Director of Finance and provides coverage for critical accounting and finance functions during absences.
- Provides support for partner draw processing, payroll-related activities, and other sensitive financial matters while maintaining strict confidentiality.
- Handles confidential financial, compensation, banking, and personnel-related information with professionalism and discretion.
- Provides support and assistance to address other accounting responsibilities as needed.
QualificationsRequired- Bachelor's degree in Accounting or an equivalent combination of education and experience.
- Strong technology aptitude and comfort learning new software systems.
- Proficiency with Microsoft Office applications, particularly Excel.
- Excellent organizational, analytical, and problem-solving skills.
- Strong attention to detail and commitment to accuracy.
- Demonstrated ability to maintain confidentiality and handle sensitive financial, payroll, compensation, and personnel information.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Excellent customer service skills and a collaborative approach.
- Ability to work independently, exercise sound judgment, and manage responsibilities requiring a high degree of trust and discretion.
Preferred- Experience in a law firm or professional services environment.
- Prior experience with reconciliations, financials, depreciation.
- Experience with Aderant Expert, Sage, Sovos, or similar accounting and financial systems.
This position is eligible for a hybrid work schedule of up to two remote workdays per week following the successful completion of a 90-day introductory period. During the introductory period, the employee is expected to work on-site in the Wilmington office.
