JOB SUMMARYThe Accounting Manager performs professional accounting level work of a varied nature which includes closing of the monthly, quarterly, and year end books, Balance Sheet and P&L analysis, preparing and posting journal entries, and special financial projects as needed. The Accounting Manager makes decisions based upon a comprehensive knowledge of Generally Accepted Accounting Principles (GAAP). They formally manage the Accounts Payable team and will manage any Staff Accountants hired in the future. This position is based in the Fremont, CA office.
DUTIES & RESPONSIBILITIES- Oversee THINK's accounting function, which includes full Balance Sheet and Income Statement management, Accounts Payable, Sales Tax reporting, and support the Controller's work in Revenue and Billing. Specific responsibilities include, but are not limited to:
- Prepare or review monthly reconciliations of all applicable Balance Sheet accounts, ensuring balances are supported, and unusual items are investigated and resolved as necessary. This includes bank account reconciliations, accrual analysis, and other all other non-inventory accounts (Inventory is maintained by the Cost Accountant).
- Prepare month-end, quarter-end, and year-end closing of the financials, as well as provide operational support for cash flow reporting.
- Maintain Fixed Assets Excel workbook, including recording the monthly depreciation calculation, capitalization evaluation, and write-offs when applicable. Coordinate a count of high NBV assets during Q4 ahead of the year end audits.
- Reconcile sub-systems (AR, AP, Received Not Invoiced) to the GL monthly and investigate any differences.
- Prepare and input all monthly payroll journal entries for payroll, payroll taxes, employees' deductions, paid time off accruals, bonuses, commissions, and benefits. Work with HR to resolve open issues that do not clear in a timely manner.
- Prepare reports and/or provide analysis of general ledger balances, accounting transactions and related information as questions arise from users of the financial reports.
- In the future, many tasks may be moved to the role of a Staff Accountant who will report to this position. Roles related to Revenue and Billing, Equity, and Treasury may also move into this position in the future, as they are moved from the Controller and others who coordinate them now.
- Manage the Accounts Payable Team, specifically:
- Formally manage the AP Manager, with dotted line responsibility for his direct reports.
- Work with the AP Manager and Team to ensure all vendor invoices are entered timely into Epicor each month. Troubleshoot with the AP team on mismatched receipts, ERP system glitches, and other problems that hold up vouchering.
- Supervise (and back-up) the weekly payment of vendors with the AP Manager, which includes report generation, vendor scheduling, and initiation of wire transfers/ACH's/physical checks.
- Review regularly vendor statements and open receivers for key vendors to ensure missing vouchers are not outstanding for extended periods of time.
- Support the Employee expense reimbursement process, assisting with coding reviews, reporting to HR for payment processing, and other roles as needed in the Navan system.
- Coordinate the Corporate Credit Card program, working with the AP Manager and THINK employees to ensure spending is supported by receipts in a timely manner.
- Assist in the annual audit performed by the independent auditors, including schedule preparation, providing balance reconciliations, and transaction support.
- Assist with or lead the process for period filing requirements such as income tax returns, property tax returns, Sales & Use taxes, business licenses, Form 1042 interest withholding, 1099/1096 forms, and Sunshine Act reporting.
- Recommend improvements for fiscal policies procedures and internal controls and realign business practices as needed.
- Find and implement new technologies to improve efficiency, scalability, and accuracy of accounting transactions and controls.
- Performs other related duties as required, including special projects that align with business objectives.
SUPERVISORY RESPONSIBILITIES- Recruit, interview, hire, and train new staff for the department.
- Oversee the daily workflow of the AP team.
- Provide constructive and timely performance evaluation and feedback.
- Handle discipline and termination of employees in accordance with company policy.
QUALIFICATIONSRequired:- Bachelor's degree, ideally in business, accounting, economics or a related field.
- Strong understanding of U.S. GAAP rules.
- Minimum of 4 years of experience in general ledger accounting positions.
- Minimum 2 years of supervisory experience.
- Excellent written and verbal communication skills and the ability to work effectively with all departments.
- Excellent computer skills, including Microsoft Word and Excel.
- Systems experience with any ERP system.
- Experience in implementing software tools to improve efficiencies and scalability of transaction processing.
- Excellent analytical skills and be detail oriented.
- Ability to meet strict deadlines and work independently.
- Attendance and Punctuality are essential functions of the position.
Preferred:- Epicor (ERP system) experience.
- 3+ years of experience in accounting for a manufacturing company.
COMPETENCIES- Decision quality
- Financial acumen
- Detail-oriented
- Drives vision and purpose
- Organizational savvy
- Strategic mindset
- Builds effective teams
- Persuade
- Situational adaptability
PHYSICAL DEMANDS & WORK ENVIRONMENT- Must be able to remain in a stationary position and operate office equipment for a prolonged period of time.
- Physical activities include, but not limited to constant manual dexterity, moving about the work site, and/or handling objects weighing up to 20 lbs.
- Other infrequent physical activities include, but not limited to, positioning self to complete assigned tasks, and ascending/descending floors and/or ladders.
- Occasionally work around moving mechanical parts.
- Must be able to work in a schedule that commensurate with business operation, including work during weekends, holidays and/or times outside of normal business hours.
- Must be able to travel as business necessitates (up to 5%).
Disclaimer:The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be possible to enable individuals with disabilities to perform the essential functions.
