Position Description POSITION DESCRIPTION Accounting Manager leads the accounts payable and payroll functions within Corporate Accounting, supporting shared services across all Tellepsen entities. Manages and develops the accounts payable and payroll teams, oversees the daily operations of both functions, and is accountable for accurate, timely and well-controlled transaction processing in support of consolidated financial reporting.
RESPONSIBILITIES/EXPECTATIONS - Manage and oversee Accounts Payable and Payroll, including the AP Supervisor, the Payroll Supervisor and their teams.
- Oversee the invoice lifecycle - intake, coding, approval routing, and payment execution through check runs and ACH cycles.
- Administer the employee expense portal and corporate credit card program;
- Oversee payroll processing and payroll close for all entities, including ACH release, 401(k) match, garnishments, and per diem and pay code administration.
- Coordinate payroll tax deposits and filings, and the quarterly reconciliation of the payroll register to the general ledger and filed returns.
- Deliver accounts payable and payroll close items, including accruals, credit card and Comdata activity, and the related account reconciliations.
- Maintain segregation of duties, including the separation of vendor data maintenance from payment release.
- Document current-state processes for both functions and establish written procedures, with a trained backup for each critical process.
- Own and report the department's operating metrics for both functions, including invoice cycle time, approval queue aging, payroll review completion and control compliance.
- Identify and implement process and automation improvements grounded in a documented current state and a defined problem.
- Maintain liaison between Corporate Accounting, Operations Accounting, Project Teams, Human Resources and Information Technology.
- Provide mentorship and guidance to staff, fostering a collaborative and high-performing accounting team.
- Assist with and/or lead special projects aimed at enhancing the efficiency and accuracy of financial processes, systems, and workflows.
IMPORTANT SKILLS AND ATTRIBUTES - Leadership - Demonstrated leadership ability. Able to motivate, communicate, and collaborate well with others using a highly organized and disciplined framework. Self-assured with an in-check ego, emotional intelligence and maturity, the ability to be self-critical and admit mistakes without being defensive. A mature individual who places greater value on reaching the "right" decision rather than on "being" right.
- Communications - Strong verbal and written communication skills. Timely, transparent, direct, and specific. Able to consult with large groups and interact with customers, employees, and others on a one-on-one basis. Natural inclination towards client interaction.
- Process Discipline - Understands a process before changing it. Able to tell the difference between a process that is inefficient and a process that exists for a reason not yet discovered. Documents the current state before proposing a future one, and can name the specific problem any proposed change is meant to solve.
- Persuasive and Tenacious - Must be bright, have a very strong work ethic, persistent and committed. Not fazed by obstacles or initial negative responses. Results-oriented, driven to succeed, reputation for getting things accomplished.
- Discretion - Payroll carries confidentiality obligations that are absolute. Handles compensation and employee information with complete discretion.
- Passion - Love for the business of construction and for building well-run, dependable processes that others can rely on.
- Humility - Humility is expected within the Tellepsen Culture. It must be measured, and the candidate must show confidence through actions and results. There are no "big shots" at Tellepsen. Check your ego at the door. No body works "for" anybody at Tellepsen; we all work "with" each other.
- Innovation and Technology - Innovation and Technology is highly regarded at Tellepsen and we are focused on taking this area to the next level. Candidates should understand the benefits of innovation and technology and be disciplined and creative about utilizing the best tools to improve our effectiveness in executing work.
- Collaboration - Tellepsen is a people business and is well-staffed and empowered. People are Tellepsen's most valued asset, and the individual must motivate, communicate, and collaborate with employees through a team approach, not an autocratic outlook.
- Involved in the Community - Individual must have a passion for participating in civic and community organizations. Both the high-profile organizations where Houston movers and shakers are involved and some lower profile organizations which humbly improve the Houston community.
DEFINITION OF SUCCESS - Tellepsen team members and Trade Partners provide extremely positive feedback.
- Builds the next generation of Team Tellepsen.
- Accounts payable and payroll operate without Director-level involvement in daily transaction approval.
- Every critical process in both functions is documented and has a trained backup.
Position RequirementsQUALIFICATIONS- Bachelor's degree in Accounting, Finance or related field
- 5+ years of progressive accounting experience
- 2 - 3 years prior management experience, including supervision of experienced staff or supervisors
- Demonstrated end-to-end ownership of a transactional accounting cycle - accounts payable, payroll or comparable
- Experience in a multi-entity environment with intercompany activity
- 2 - 3 years public accounting experience preferred; Big 4 a plus
- CPA certification preferred
- Experience in Construction Accounting a plus; a working understanding of job cost coding, and construction specific processes can be developed on the job
- Payroll experience across multiple entities or jurisdictions preferred
- Expert proficiency in the use of technology software (e.g., Microsoft Office Suite, Microsoft Excel, Outlook, construction-specific ERP systems, etc.)
- Strong knowledge and understanding of Viewpoint and pVault preferred
- Demonstrated interest in automation and AI-assisted tools, with examples of work implemented rather than tools evaluated
- Experience managing offshore or outsourced service teams a plus
- Thorough knowledge of GAAP and of internal control principles, including segregation of duties
- Excellent organizational, communication, and interpersonal skills, with experience collaborating across departments and presenting to senior leadership
Benefits- 401k
- Medical, dental, and vision insurance
- Life insurance
- Education incentives
- Employee assistance programs
For additional company information, please visit www.tellepsen.com
