Position Summary
The Accounting Manager owns the day-to-day accounting operation of the New York entity, leads a monthly close of approximately 7-8 working days, and ensures timely, accurate financial reporting up to the California-based CFO. The role combines hands-on technical accounting with team leadership and process ownership.
The two largest ongoing responsibilities are (1) managing payments to Asian suppliers, including the landed cost accounting that flows into our average-cost inventory, and (2) directing the month-end close cycle. The position supervises one Staff Accountant and works closely with operations, purchasing, and the corporate finance team.
Our ERP is a proprietary, in-house system. It is intuitive and easier to learn than most mainstream commercial platforms - prior experience with our specific system is not required. We also use Phocas alongside Excel for management reporting to the parent.
Key Responsibilities
Month-End Close & Financial Reporting
- Lead and execute the monthly close on a 7-8 working day cycle, including journal entries, accruals, prepaid amortization, and account reconciliations.
- Prepare the monthly financial reporting package andsubmitit to the corporate CFO using a combination of Excel and Phocas reporting.
- Reconcile all balance sheet accountson a monthly basisandmaintainclean, auditable supporting schedules.
- Support quarterly and annual reporting requirements of the California parent company, including audit preparation.
International Vendor Payments & Landed Cost
- Manage the full payment cycle for Asia-Pacific suppliers, paid in U.S. dollars, ensuringtimelyandaccuratedisbursement against purchase orders and supplier terms.
- Capture andallocatelanded cost components - including freight, duty, brokerage, tariffs, and ancillary charges - into inventory under an average-costmethodology.
- Partner with purchasing and operations to ensure inventory valuation isaccurateand that variances areidentifiedand resolved promptly.
Accounts Payable, Accounts Receivable & General Ledger
- Oversee accounts payable and accounts receivable functions, including review of customer credit,collectionsactivity, and aged receivables.
- Maintain the general ledger, chart of accounts, and overall integrity of financial data within the ERP.
- Process and review payroll inputs as needed and coordinate with the parent company on related matters.
Sales & Use Tax Compliance
- Own multi-state sales and use tax compliance covering 4-5 states where the company has economic nexus, including preparation, filing, and remittance.
- Monitor changes in state nexus thresholds and recommend adjustments to filing footprint as sales patterns evolve.
- Manage exemption certificate collection andmaintainaudit-ready documentation.
Team Leadership
- Directly supervise, coach, and develop one Staff Accountant; set priorities, review work product, and manage performance.
- Build and document repeatable processes for the close, vendor payments, and tax filings to reduce key-person risk.
Internal Controls & Process Improvement
- Design andmaintaininternal controlsappropriate fora small entity, with proper segregation of duties between the Accounting Manager, Staff Accountant, and the California parent.
- Identifyopportunities to streamline workflows in the ERP, Excel, and Phocas, and partner with the CFO on continuous improvement initiatives.
- Serve as the New York entity's primary point of contact for the corporate finance team on accounting matters, banking inquiries, and insurance-related transactions.
Qualifications
Required
- Bachelor's degree in Accounting, Finance, ora relatedfield.
- 7-10 years of progressive accounting experience, including at least 2-3 years of supervisory responsibility.
- Demonstrated ownership of a full month-end close cycle through financial statements.
- Strong working knowledge of inventory accounting in a distribution or product-based environment, including landed cost concepts.
- Multi-state salesand usetax compliance experience.
- Advanced Microsoft Excel skills (pivot tables, lookups, complex formulas).
- Proven ability to work independently with a remote-based manager and corporate parent.
Preferred
- CPA designation (notrequired).
- Experience in a wholesale distribution, import, or consumer products business.
- Familiarity with international vendor payment workflows and Asia-Pacific supplier dynamics.
- Exposure toPhocas, Power BI, or similar reporting tools.
- Prior experience supporting a parent-subsidiary reporting structure.
Working Conditions
- On-site at the Hauppauge, NY facility during onboarding and ramp-up, with eligibility for a hybrid schedule once fullyestablishedin the role.
- Standard business hours, with occasional extended hours during month-end close and year-end audit support.
- Regular collaboration with the California-based CFO and parent company finance team across a three-hour time zone difference.
