Emails can be intimidating, even if you write a lot of them. And for good reason — your email style reveals a lot about who you are. People will judge you based on your language, your tone, and even whether you use these common email pitfalls.
Sometimes the part that holds you up more than anything isn’t the subject line, the greeting, or the body of your message — it’s the sign-off. It seems unassuming like an afterthought tacked on to what you want to say, and yet it can shape the response you get.
Luckily, you can take control and close your emails with compelling phrases that leave a strong impression.
Make recruiters follow up
I know we have so much more to talk about, so please give me a call!
Without coming off as desperate, make it clear that you’re eager to get them on the phone. Type your phone number out so that they won’t have to look for it. If they’re impressed by your resume, your phone might be ringing right away.
I’m excited to learn more about your expectations for this position.
Project confidence without oozing it unpleasantly. You don’t want to act like you already have the job, but you want to make it clear that you are a qualified candidate worthy of at least an interview. Put the ball in their court, and be ready when they toss it right back.
You might be wondering why/how/when I [did this] — don’t hesitate to ask.
Include a fun fact about yourself — a volunteering experience, a side gig, an opportunity you took to travel. Or call back to your cover letter, resume, or even the body of your email. Remind them that there’s more to you than what they already know, and invite them to learn.
I can’t wait to meet you. Until then, be well. All my best.
This is short, sweet, and goes great with any message to a recruiter you don’t already know. If you’re really struggling to find a clever sign-off, it can’t hurt to be polite, warm, and genuine. Wishing someone well is a win, especially in these tumultuous times.
Leave them smiling
You always brighten my day, even when it’s full of meetings!
Combine an endearing compliment with a light workplace joke to make them chuckle and put them in a good mood. They’ll match your mood in their reply, and they’ll remember your good spirits the next time you connect.
I’m so glad we’re working together — we make a great team!
Even if this is the first time you’re working together, start off by building some camaraderie and watch it grow into a healthy working relationship. If you’ve already collaborated, remind them of your past success with an inside joke.
Let’s catch up! It’s great to see your face/hear your voice.
When you’re focused on the task at hand, you might forget to spend time building a friendship with your colleagues. If your communication usually centers on work, give yourselves a chance to get to know each other better at lunch or happy hour meetup (even over Zoom).
You are amazing! Thanks for all your hard work!
Everybody likes to feel validated, and to know that others take notice of their effort. A direct compliment or affirmation like this almost guarantees a follow-up, even if it’s just to thank you, and if you’ve asked for something they will have to acknowledge it.
Inspire your teammates
I’m so glad you’re helping us tackle this challenge!
Let your coworkers know that you don’t take them for granted. If you’re about to take on an important project that will demand their best work, you want your team to be ready for whatever comes their way and know that you have their back.
Thanks for always [doing something they always do].
If one of your teammates always shares detailed meeting minutes, or meets deadlines early, or just has a good mood, let them know that you appreciate it. This will make them smile, show them that you notice their strengths, and encourage them to keep it up in the future.
I’m sending you good vibes! (Or: I’m keeping you in my thoughts!)
An important meeting, a pressing deadline, or some personal issues — keep tabs on your teammates, and don’t wait for them to remind you what they’ve got going on. Preemptively wishing them well reminds them that you care.
I know you’ll knock it out of the park — you always do!
Even the most confident among us need a boost every now and then, and reassurance from you can help your coworkers take a deep breath and get in the zone. Plus, they’ll remember and return the favor when you need it most.
Keep things light
Peace, love, and hugs from me!
When dealing with a challenging task or frustrating coworker, shoot a message like this to your teammates to let them know that you’re bringing the positive energy. And writing ‘hugs’ may not replace actual hugs, but it does keep things socially-distanced.
You crushed it when you [did something notable] — and you’re going to crush it some more!
In the middle of a major project, your colleagues come into work and kick butt every day. Point to a time when they aced a presentation or nailed an important assignment and show them that you noticed.
Here’s to saving the world, one [relevant task] at a time!
You don’t want to overstate the importance of your work. Whether it’s one quarterly report, one product rollout, or one big collaboration at a time, you may not be saving the world, but there’s no harm celebrating your team’s success.
Thank god it’s Friday! Cheers to the weekend!
Save this one for the end of a long week, when you and your coworkers are all looking forward to some time off. Bonus points if you know what your teammates are up to and can say something specific about their plans.
Variety is the spice of life
It’s always a pleasure to chat with a fellow [something you have in common].
Keep it specific to build rapport between you and your contact. Whether you share the same hometown, favorite TV show, or hobby, toss them a softball that will be easy for them to follow up on in their response.
Let me know how [event] goes! I can’t wait to hear all about it!
Whether it’s in their personal or professional life, show an interest in keeping up-to-date with your coworkers. If you know they have something coming up in the next few days, guarantee a follow-up by asking how it goes.
Saw that it’s [hot/cold/stormy] in [city] — stay [cool/warm/dry]!
A quick search can let you know the weather in your coworker’s city, but bringing this personal touch will show that you keep up with their circumstances. This can be an especially useful way to build a community if your teammates are all working remotely from different places.
I know you’ve got a lot going on with [task/event], so let me know how I can lighten your load.
Offering yourself up to take on some additional legwork will almost definitely get a response, even if your coworkers just take the opportunity to assure you that they have everything under control. Be warned, though — they might take you up on your offer (but they’ll be grateful).
With any email sign off, you want to be concise, specific, and friendly. A call to action, even if it’s just responding to your message, will help you leave a more active impression. And remember to follow email etiquette during COVID-19. With everything going on in the world, developing your email expertise has never been more important.