Job Description Summary
Organizational Summary Statement:
The University of Maryland's (UMD) reputation as a premier research institution depends on its reputation for research integrity. It is in this spirit that we expect all research undertaken at the institution to meet the highest standards for integrity in all areas of research endeavors (e.g., authorship and publication; data management and reporting; export compliance; conflict of interest and conflict of commitment disclosures and transparency; mentorship; use of human subjects or animals; laboratory, biological and radiation safety) as established by the international research community. To that end, we are dedicated to providing our faculty, students, trainees, and staff with the support, education, and resources necessary to ensure a culture of integrity in every aspect of their work.

Position Summary:
The Disclosure Specialist is part of the Disclosure Office and reports to the Assistant Director. The Disclosure Office oversees the review and management of Conflict of Interest (COI) and Commitment (COC) disclosures; the preparation, review, processing, and documentation of conflict of interest cases; provides assistance to the COI Committee; and facilitates education and compliance initiatives.

UMD uses an electronic disclosure system to manage the disclosure and review process. This position supports university employees (disclosers) in the disclosure process providing guidance from disclosure to disposition.

The Disclosure Specialist must maintain working knowledge of federal policies related to COI and keep abreast of any new procedural requirements and policies; Monitor new developments in COI regulations, rules, and laws and analyze the impact of such changes on the research community; and participate in the development of COI campus policies, guidance, and procedures.

This role will assist faculty members with disclosures, policy inquiries, and any other necessary requests related to the disclosure process. They will independently review, analyze, and determine the appropriate level of review for disclosures submitted by UMD employees to ensure the completeness of the disclosure, identify discrepancies and potential issues, and compliance with applicable federal regulations, state statutes, and institutional policies, procedures, and principles.

The Disclosure Specialist will support Disclosure Office Leadership in preparation for COI committee meetings, all after action requirements; and serve as a non-voting member of the COI Committee. Other duties as assigned.

Physical demands:
Sedentary work performed in a normal office environment; exerts up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Ability to attend meetings both on and off campus. Spending long hours in front of a computer screen.

Licenses/certifications: Not Applicable

Minimum Qualifications

Minimum Qualifications:

Education: Bachelor's degree from an accredited college or university.

Experience: Three (3) years of experience in related field.

Other: Additional work experience as defined above may be substituted on a year-for-year basis for up to four (4) years of the required education.

Required Skills and Qualifications:

Proven organizational skills, including time management
Project management experience
Strong analytical and problem-solving skills
Self-sufficiency and the ability to work with minimal supervision
Strong verbal and written communication skills
Attention to detail

Additional Job Details

Preferences

Experience:
• Experience in higher education, university setting
• Previous research experience or experience in a research environment

Knowledge, skills, and abilities:
• General understanding of what a conflict of interest is and how it relates to University research
• Excellent written and oral communication skills, high level of organizational skills, and time management
• Strong analytical abilities to review and assess disclosure forms, identify potential conflicts of interest, and ensure compliance
• Ability to function both independently and collaboratively with other academics and professionals across all levels of the university
• Proficiency with Google and Microsoft Office Suite

No Visa Sponsorship for this position.

Required Application Materials: Resume and Cover letter

Best Consideration Date: 06/30/2025

Posting Close Date: N/A

Open Until Filled: Yes

Job Risks
Not Applicable to This Position

Financial Disclosure Required
No

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department
VPR-Research Compliance

Worker Sub-Type
Staff Regular

Salary Range
$79,160-$94,992

Benefits Summary

For more information on Regular Exempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

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