Benefits Partner II - People and Culture

The mission of the AllenInstitute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the AllenInstitute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute Administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the institute's overall mission.

The Benefits Partner II role will ensure the Allen Institute's benefit practices follow all regulations and are clear to our employees. This individual will track the data and metrics supporting our approach and be a key member of the People & Culture Team.

At the Allen Institute, we believe that science is for everyone - and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

Develop strong relationships with our managers and employees by providing accurate and timely information regarding benefits programs
Be the subject matter expert regarding benefits, wellness program as well as Absence (LOA)
Document our benefits processes and apply a mindset of continuous improvement towards those processes
Ensure data integrity in our compensation and benefit systems through accurate administrative processes
Administer employee benefits programs such as medical, dental, vision, life insurance, temporary disability, wellness, voluntary benefits, and Employee Assistance Program
Use data to monitor trends and recommend educational initiatives, program plan changes, vendor changes and cost control initiatives
Engage cross-functionally with Finance/Payroll, Employee Health and Safety, Facilities and other departments in the administration and oversight of benefits programs, budget and expenses
Develop a multi-channel strategy to effectively communicate and implement benefits programs
Manage the appropriate use of our annual wellness fund to ensure invoices are reimbursed from vendor accurately and timely
Commuter Benefits - Administer the Commuter Benefits and re-design as needed
New Employee Benefits Orientation Sessions
Process all Benefits related invoices for payment approval
P&C Team Representative on the Allen Institute's Safety Committee
For assigned areas of responsibility responsible for any vendor implementations as wells as implementing new programs associated with vendors
Responsible for consulting with others on the Benefits Team regarding any policy development associated with assigned areas of responsibility

Communication and Education:

Partner with Internal Comms Team to communicate benefits policies, procedures, and changes to employees in a clear and effective manner
Coordinate various education sessions or workshops to enhance employee's benefits experience here at the Allen Institute

Open Enrollment Support

Assists in the planning and execution including communication campaigns, system testing, and employee support
As needed plan and execute annual open enrollment Benefits Fair
Address and resolve issues related to benefits enrollment during peak periods

Benefits Administration

Coordinate ongoing health and welfare benefits processing
Primary Point of contact for Qualifying Life Events. Responsible for reporting all deduction updates to payroll
Reconcile benefits invoices and submit for payment in timely manner
Assist in the annual benefits renewal process

Leave and Accommodation Management

Own the leave management process, partner with People and Culture Business Partners, Managers, Payroll, Employees, and third-party vendor to ensure leaves are processed timely and accurately
Manage intake and assessment of accommodation requests and relevant documentation, including collaboration with People and Culture Business Partners, Managers, and Employees
Consult on Workers Compensations claims, as they pertain to time away and accommodations
Consult with People and Culture Business Partners on accommodation requests
Keep up to date with new Federal, State and Local laws and regulations regarding leaves of absence

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Required Education and Experience

Bachelors degree or equivalent combination of degree and experience
1 year of professional benefits experience
1 year of process documentation and process improvement implementation
1 year working with a benefits management system to include open enrollment functionality
1 year of experience working with ADA and accommodation issues
Advanced MS Office and Excel skills to include complex formulas, tables, charts, lookups, data management and modeling
Proficiency in Word, SharePoint, and PowerPoint
Demonstrated working knowledge of HIPPA, FMLA, ADA and other applicable Federal, State, and Local Government laws and regulations surrounding benefits

Preferred Education and Experience

Bachelors degree in Business, HR, Marketing, Communications or related field
2-4 years of benefits experience
Certified Benefits Professional
Professional in Human Resources (PHR), and/or Society of Human Resources Management Certified Professional (SHRM - CP)
Experience with Oracle HCM and ADP Payroll.
Training in or exposure to TQM, Six Sigma or Lean.
Ability to work independently or as part of a team(s) in a matrixed environment.
Demonstrate accurate and clear communication skills.
Excellent customer service skills.

Physical Demands

Occasional lifting up to 30 pounds
Fine motor movements in fingers/hands to operate computers and other office

Type/Expected Hours of Work

This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Annualized Salary Range

$84,900 - $115,555*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute's 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities

Average Compensation: $136,673

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