$150K — $200K *
Duties and Responsibilities The VP Coordinator & Marketing Projects will provide a wide range of administrative and project management support for the Aesthetics Business Unit. This role will support the VP & General Manager, Aesthetics as well as the Aesthetics leadership team including but not limited to VP, Sales and VP, Marketing. Additionally, this position will serve as coordinator on business projects and initiatives. • Autonomously and professionally carries out administrative tasks and coordinates daily office functions in response to the operational requirements of the business and in support of the office of the VP & GM Aesthetics. • Partners with VP to create framework for Aesthetics leadership meetings, managing agendas, structuring cadence of these meetings and identifying continuous improvement opportunities. • Drives the coordination and preparation of reports, presentations, and other communications. Liaises with leadership and management team members and managers to request and assemble information. Assists in formatting and proof reading of business documents, internal and external reports. • Provides internal meeting support such as planning, notes, follow-ups, set-ups, and scheduling. Coordinates conference calls, maintains and revises the department calendars/agendas as needed. Organizes meetings (including video and telephone conference calls), projects, with the ability to improvise, improve procedures, and meet critical deadlines. • Prepares, maintains and submits expense reporting, ordering and maintaining office supplies, and arranges for equipment maintenance/repair coordinates domestic and international travel arrangements using company travel system and processes expense reports following established processes and travel policy. • Manages all details and execution of summits/meetings ensuring that hotel, travel, speaking agendas, business review items and all key elements are addressed as needed. Ensures an excellent experience is delivered. Serves as a liaison between departments to ensure proper communications and business practices by working closely with all internal departments. • Works across the Aesthetics business to execute projects and complex special assignments by establishing objectives, determining priorities and managing timelines. • Creates status reports and general tracking mechanisms to ensure achievement of objectives through a detailed approach to task execution. Reports status updates to senior management. • Evaluates success of projects and initiatives against its benchmarking and shares lessons or best practices for continuous improvement. • Manages contract management process for GAIN yearly contracting. • Manages PO input and execution in collaboration with brand teams and procurement. • Coordinates changes and willing to adapt as necessary. • Other duties as assigned by VP & GM, Aesthetics. Education Requirements • High school diploma required (or GED); Associate's and/or Bachelor's degree preferred • Minimum of five (5) years related administrative support experience in a corporate environment is required. • Must be able to demonstrate a high level of competency relating to administrative and clerical responsibilities, procedures, and systems • Must have experience managing project from initiation to completion • Strong experience with Microsoft Teams, SharePoint, Outlook, Word & Excel. • Ability to demonstrate a high level of technical skills • Ability to demonstrate excellent communication (verbal/written); excellent grammar is required • Ability to demonstrate organizational/time management skills; must be able to balance multiple projects and responsibilities simultaneously • Demonstrate high level of integrity and sense of urgency.
Valid through: 7/17/2020