The role of the Turnaround Manager is responsible functionary to ensure Chemical Segment Plant Engineers and Technical Services personnel prepare and execute the Turnaround/ multi-day outage work (Operations, Maintenance, Repair, legal-inspections, and Large Capital Projects), consistent with Evonik BTD’s. Assumes direct responsibility for shared resources and work execution (scaffolding, temporary power/facilities, cranes, etc.). Within safety, environmental protection and quality, he/she defines the Turnaround goals: length, scope and cost estimate. He/she is responsible that the Turnaround Project Team (own staff and Contractors) is set up in time; furthermore he/she will facilitate and lead the team members. Within the Turnaround schedule, he/she is responsible that the "freeze date" for all items on the Turnaround list is not exceeded.
1. Mobile Site TS Contract Responsible (in collaboration with Procurement and the S6 Manager responsible for contractor operations)
- Choosing the companies on the basis of quality, reliability and competitiveness, representing the interests of the company while acknowledging the interests of the contractor.
- Defines contractor technical specifications for bid qualification to include workplace-related safety requirements.
- Monitors employed contracts with respect to strategy, headcounts, contract utilization, financial impact internally and against external markets.
- Assign and coordinate services to be delivered including contract
- transition process.
2. Scheduling Mobile Site Multiday and TAR
The duties in this section will implement at site the Evonik Shutdown Planning and Scheduling Handbook compliant to the BTD 13-0103 Plant Engineering and Maintenance and BTD 15-0103 Management of External Services. To accomplish and sustain this objective a Scheduling department will be built to service the site. The following outlines key areas of responsibility.
- The TAR manager acts as the responsible person for the preparation and execution of the TAR and the implementation of all work required for the TAR (operations, maintenance, repair, inspections, projects).
- He/she is responsible that his TAR team (own employees and contractors) is set up in time with the respective qualification skills. He/ she is facilitating and leading the TAR team.
- The TAR Manager is ensuring that the tasks and scope of the TAR is well defined till a certain cut off day. He /she provides guidance, coaching and training for his team members that the job packages for the different tasks are well defined and described. Any additional task which needs to be added to the TAR activity list must be discussed and approved. He/ she is responsible for the overall TAR budget.
- The TAR Manager is responsible for the proper communication between all the different stakeholders. He/ she must ensure that all TAR related parties (internal and external) are well informed about the scope, schedule and their deliverables. TAR specific permits required (lay down yard, etc.) are consolidated and all necessary information provided to the contractors and authorities.
- The TAR Manager must have the ability to motivate, lead and control the execution teams consisting out of between 100 and 1000 people. The optimization of the manpower requirement is always a superior goal.
- The TAR Manager must report in a consistent and continuous manner to the stakeholders the most current progress situation for the TAR and provide decision making information if the TAR situation requires that (budget increase, change of the timeline, etc.).
- Ensure that site-specific regulations for the CMS and TAR manuals are supplemented or amended
- Check and release site-specific guidelines and forms.
- Introduce experts and managers to CMS and TAR.
3. Regional Site Contract Management Officer
The main duties of the Regional Construction Management (CM) Officer are:
- Global exchange of experiences with the other Regional CM Officers (NAFTA, Latin America, EMEA, ASPAC) (harmonizing processes, changes regarding CM at Evonik, BTD, etc.)
- Organize experience sharing (e.g. annually) among the Site CM Officers of NAFTA or combine this with the Technical Conference.
- Cooperate and coordinate in revisions of the framework manual and other process documentation in collaboration with the Site CM Officers
- Plan and initiate internal audits to check that implementation complies with the relevant regulations and to identify weak points in the organization (e.g. every 3 years for all North America sites – approx. 40)
- Assist the Regional Site CM Officers at the sites in the implementation of internal audits at the sites
- Help address audit findings and help Site CM Officer who are audited by Corporate Audit
- Estimate travel to Regional sites monthly (12 visits annually) and Global CMO meeting twice annually.
4. Prepare Contract and Outage KPI’s and Analysis Process
- Cost analysis, reporting and lessons learned meetings after the TAR are necessary elements to ensure a continuous improvement process which leads overall to a better TAR performance in terms of safety, budget and timeline.
- Conduct and report on internal audits to ensure correct and effective application of the CMS and TAR and indicate organizational weaknesses, especially at interfaces.
- Take part in experience sharing of the site contractor management officers to continue developing the contractor management system
- Develop and maintain KPI’s for the resident and supplemental site contractors. Systems are transferrable to regional sites.
- Annual report to company or site management and to the Head of the Technical Services BL-TS
The CMS and TAR are the basis for the systematic implementation of the safety and environmental protection guidelines for order processing with contractors. Introduction (roll-out), implementation and execution of the Binding Technical Documents and Technical Standards ensure legally defined obligations and necessities of using contractors. Focus will be on bringing the Mobile Site into compliance with the global system and creating systems that can be used regionally.
A critical component of the position is to build a TAR/ Multi-day Outage Scheduling department.
Optimization of in services of resident contractor services is a focus, as is ongoing factor cost compensation (savings). This role is integral to ongoing contract negotiations (services, materials, equipment) as part of the procurement cost optimization process. Mobile Site contract negotiation has regional impact as other sites are utilizing these negotiated contracts. (Currently 4 other sites use primary resident contractor rates based upon Mobile; this is expected to grow.)
• Bachelor’s Degree in Engineering or Industry related degree
• MBA is preferred
• 5+ years of in shut down/turnaround experience.
• Minimum of 3 years of experience in contract management.
• Field work in oil/gas, or chemical plant environment, handling hazardous materials required
• Structured approach towards technical documentation
• Self-confident character to enforce required actions
• Strong leadership and management skills required
• Team building and negotiating skills
• Good understanding of chemical and mechanical process equipment
• Planning and coordinating ability
• Ability to work with computers required
• SAP experience preferred
• Cost awareness
• Communication skills to foster teamwork and know-how exchange
• Diligence and reliability
• The ability to work effectively under pressure
• Field work includes wearing of protective clothing and equipment
• Regular travel within the region