Supervisor, Accounts Payable in Chicago, IL

$80K - $100K(Ladders Estimates)

Columbia College   •  

Chicago, IL 60601

Industry: Education, Government & Non-Profit


5 - 7 years

Posted 50 days ago

This job is no longer available.

The Accounts Payable (AP) Supervisor will report to the Accounting Manager and be responsible for the activities and operations of the accounts payable function for the College. This position oversees and coordinates daily workflow of the AP staff, analyzes invoices and expense reports for accuracy and eligibility for payment, and ensures timely payments. The incumbent will also be responsible for maintaining accurate financial records and vendor records and managing 1099 and unclaimed property reporting. The AP Supervisor will manage the accounts payable close process and provide support for various financial accounting activities which may include prepaid assets, accruals, lease accounting, and fixed assets. This role will also be responsible for process improvements and documenting processes and procedures.


  • Supervise Accounts Payable staff. Responsibilities include performance management, hiring, terminations, annual reviews, staff development and managing workloads.
  • Provide accounting assistance to college staff; respond to financial questions/concerns.
  • Further develop the AP internal control structure and document controls points, giving special attention to areas of concern.
  • Identify issues and transactions requiring investigation and research as necessary; incorporate research into AP policies and procedures.
  • Coordinate with other departments and subject matter experts to address areas in which the College may be exposed to financial and compliance risks.
  • Act as a liaison between the College, governmental entities and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.
  • Review invoices to determine prepaid or capital asset status as per GAAP requirements.
  • Manage the payment and reporting of all sales/used tax, real estate taxes and other non-payroll tax liability.
  • Proactively communicate with the Accounting Manager on on-going activities and areas of concern.
  • Prepare account reconciliations as assigned.
  • Maintain well-organized files.
  • Assist with or lead special projects of moderate to high level complexity as assigned.
  • Perform other related duties and/or responsibilities as assigned.


  • Bachelor's degree in Accounting, Finance or a related field.
  • Minimum 5 years professional financial or accounting experience with increasing responsibility.
  • Prior experience as a team lead with proven ability to mentor and lead staff.
  • Strong knowledge of generally accepted accounting principles (GAAP) and related state and federal regulations.
  • Excellent analytical skills to see connections and make meaning of data.
  • Advanced skills in using automated accounting systems.
  • Strong skills in working with Microsoft Office application, including Excel.
  • Excellent writing and verbal communication skills.
  • Ability to interpret and analyze rules and regulations and financial data from accounting systems.
  • Ability to handle multiple projects, prioritize work, and manage competing tasks within deadlines.
  • Ability to establish and maintain effective work relationships.
  • Ability to interact with a variety of constituents and with a culturally diverse population.
  • Ability to collaborate and work well in a team environment to achieve shared goals.
  • Ability to communicate information clearly, concisely, and effectively both orally and in writing to individuals with varying technical and business knowledge.
  • Ability to handle confidential information.
  • Ability to take initiative and effectively and timely communicate status of activities.

Valid Through: 2019-9-26