Subcontracts Administrator

Overview

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as a Subcontracts Administrator.

AIR is seeking a Subcontracts Administrator. We offer outstanding compensation, benefits and a flexible professional work environment for the qualified candidate who demonstrates comprehensive competence and professional excellence.

We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people—problem-solvers, changemakers, and creative thinkers—are experts in their craft who rise to meet today’s challenges.

The Subcontracts Administrator will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You’ll collaborate with our teams of motivated and passionate visionaries, where your input will be valued and your contributions vital to our success.

We value the experiences of every member of our institution, from entry level to executive. As part of our collaborative, learning-oriented team, you’ll be encouraged to grow in your career, develop additional skills, and progress professionally.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement.

Responsibilities

The responsibilities for the position include:

As a Subcontracts Administrator, you will be responsible for providing support to proposal development teams related to subcontract, sub-recipients, and consultants. This includes working with division staff to create defined and robust statements of work, ensuring appropriate proposal and contractual compliance, organization conflict of interest risk mitigation, and preparing required source and price analysis justification for the proposal submission and the procurement file.

This highly visible position reports to the Senior Manager, Procurement and Subcontracts and closely collaborates with and supports the Business Development team. The successful candidate may manage post-award contracts, where needed. You will be part of a dynamic organization with an opportunity to influence and define your role as AIR grows. Specific responsibilities include:

• Reviewing and interpreting client solicitations and requests for proposals or data calls related to subcontracts and consultants.
• Leading screening process for team partners (consultants, subcontractors, suppliers).
• Preparing and documenting moderate to complex procurements in accordance with client solicitation requirements, US Small Business Administration requirements, Federal Acquisition Regulations (FAR), Uniform Grant Guidance (UGG), Cognizant Audit Agency, and institution policy requirements.
• Mitigating risk by keeping vendor files updated.
• Preparing required source selection and Cost and/or Price Analysis documentation.
• Supporting supplier diversity by:
• Assisting in sourcing small and diversity-based subcontractors/suppliers
• Establishing Small Business Individual Subcontracting Plans.
• Completing State/Local Minority/Women-Owned Business forms and documentation.

Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on business needs.

Qualifications

Education, Knowledge, and Experience:

• Bachelor's degree, or commensurate experience.
• At least 5 years’ experience in procurement, specifically Federal contracts and grants.
• Demonstrated knowledge in promoting and supporting small business utilization and participation in government contracts and subcontracting opportunities.

Skills:

• Effective communicator with the ability to work with individuals at all levels and from diverse backgrounds in a virtual work environment.
• Demonstrated ability to work well independently, and collaboratively as needed, while prioritizing multiple objectives and projects to consistently meet established timelines.
• Strong analytical, organizational, critical thinking, and problem-solving skills.
• Demonstrated ability to work with others in connecting disparate ideas into cohesive solutions with strong attention to detail.
• Proficient in using standard Microsoft 365, including OneDrive, SharePoint, Excel (advanced), Word, PowerPoint, and Adobe Acrobat Pro

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.

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Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities and veterans are encouraged to apply.American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.ACCESSIBILITY NOTICE: