$80K — $100K *
Staff Accountant-Payables Manager: Will ensure all approvals are relevant to purchasing guidelines. Process accounts payable invoices, record payment file with bank for disbursements. Manage all aspects of M2gens accounts payable process. Record as needed journal entries, reconcile general ledger accounts as needed. Process bi-weekly payroll and ensure all reports and deductions are timely and accurate. Oversee payroll tax and compliance across various states in collaboration with our PEO.
Responsibilities (this is not an all-inclusive list, duties may evolve over time as business needs change)
The Staff Accounting will process payroll and reconcile the budget to ensure all new hires are booked to the correct department. This role will have daily responsibility for entering all purchase orders, following confirmation of approval, and providing purchase order numbers to the appropriate requestor for inclusion on invoices. The Staff Accountant will respond to vendor questions about payments and will investigate and reconcile discrepancies. This position will review and forward invoices approvals and requests for payment on a daily basis, as well as review and store invoice emails throughout the day. The Staff Accountant will review and post correcting journal entries, as needed, and will reconcile clinical data vendors by validating Avatar data compliance with the Data Management team, as needed. The role will enter, review and approve all new vendor setup requests, including gathering W9 and vendor information, and make updates to the vendor system to maintain accuracy.
As reports are received, the Staff Accountant will reconcile all expense reports (T&E), including receipt of all required documentation, and will reconcile the company Purchasing Cards (P-cards) on a monthly basis, including confirming required receipts have been received and/or gathering missing receipts, and will monitor and update the spreadsheet of recurring, auto-draft payments. The Staff Accountant will pull checks reports on a weekly basis, enter the information into Excel then send to the CFO and Controller. The role will gather cash requirement numbers for cash requirement meetings, with review and approval from the CFO and Controller and will review AP TB for discrepancies and create correcting journal entries, as needed. On a monthly basis, the Staff Accountant will follow the month end checklist prior to month end closing, run closing reports and balance AP files, making sure month end data folders are properly maintained, and update travelers spreadsheet budget limits. Yearly, the Staff Accountant will run the year end report for credit memos and create journal entries, as well as run, compare, process, print and mail 1099s.
Valid through: 12/7/2021