GENERAL SUMMARY/OVERVIEW STATEMENT:
Provide higher level financial support to the Director of Research Finance and Investigators of Neurology Research. Serve as Research Finance Manager to primarily clinical research investigators. Position demands a high level of responsibility with minimal supervision, extensive communication skills, and excellent prioritization and customer service skills.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. PRE AWARD FINANCIAL MANAGEMENT [20%]
- Interpret and articulate institutional and sponsor research regulations to investigators within portfolio
- Work with PIs to research and identify new sources of funding
- Provide grant assistance in the form of pre-award budget preparation to federal, foundation and industry sponsors within portfolio maintaining a track record of timely submissions of pre-award budget development for applications
- As needed within respective portfolio, create trial budgets and monitor recruitment activity; assist with CRF, and follow-up with milestone payments.
- Prepare close out documentation for PI and work with Research Administration to clear up any deficits or transfer off any positive balances. May assist with preparation of Investigational New Drug applications to the FDA.
2. POST AWARD FINANCIAL MANAGEMENT [75%]
- Maintain compliance with Institutional, Federal, Foundation and Industry terms & conditions.
- Recommend and implement strategies for the resolution of financial overruns within portfolio.
- Work with the Director and PIs within portfolio to prevent, identify and resolve projected overruns and resolving deficits in a timely manner within portfolio.
- Ensure timely close-out of all expired projects within portfolio.
- Work closely with Directors within portfolio and team to ensure accurate monthly projections.
- Process research financial transaction activities (Payroll/Travel/Journal Entries/Check Requests).
- Work in concert with Research Management, Neurology financial management team and PIs within portfolio to maximize research funding courteously and professionally.
- Address fiscal and compliance institutional requirements for investigators and all accounts within portfolio such as Time and Effort, financial status reports, Just-in-Time and other reporting as requested within portfolio and as needed to support team in an oversight capacity.
- Responsible for the successful, compliant and solvent closeout of accounts within portfolio ensuring optimal maximization of research funding for Neurology portfolio.
3. DEPARTMENTAL and INSTITUTIONAL CONTRIBUTIONS [5%]
- Serve as liaison between PIs and Research Management/Finance/PCTO/Innovation/Compliance offices to ensure proper grant management.
- Provide management with suggestions/best practices/information to improve efficiency of department procedures and responsibilities based on experience.
- Participate in internal and external workgroups as assigned to improve research management systems and SOPs.
- Performs all other duties and responsibilities as directed.
- Bachelor’s degree in business, finance or related field required.
- 5 years of directly related research administration experience. In certain circumstances the degree requirement may be satisfied by directly relevant research administration experience and/or achievement in the field.
- Highly proficient in Excel spreadsheets and formulas as well as proficient in Macintosh/PC hardware and office software environments.
- Working knowledge of NIH/DoD/NASA grant and accounting policies.
- Ability to quickly familiarize self with new sponsor terms for immediate application.
- Accounting background preferred.
- Required proficiency with Mac and Windows office environments and ability to learn new systems quickly and easily. Must have intermediate level skills for commonly used computer programs, such as MS Word, Excel, PowerPoint, database programs, Adobe Acrobat.
- Superior quantitative abilities.
- Strong work ethic and high personal standards.
- Highly efficient, excellent organization, and interpersonal communication skills.
- Excellent leadership and negotiating skills.
- Advanced understanding of Research policies mandated by NIH and other granting institutions, keeping abreast of changes, and able to communicate and direct others on the updates.
- Ability to set priorities, coordinate multiple tasks, follow through and meet deadlines independently
- Excellent financial skills, including accounting, interpretation of financial budgets, and forecasting.
- Mature and professional manner, discretion and confidentiality
- Cooperative attitude, willingness to be proactive, take initiative and go the extra mile
- Ability to carry out responsibilities accurately, independently and detailed with minimal supervision
- Good business writing skills, knowledge and application of correct grammar, spelling and punctuation