Sr Research Business Manager (Remote)

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope’s translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope’s specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation’s “Best Hospitals” in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope’s commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

Under minimal supervision the Senior Research Business Manager (SBM) supervises daily Research Business Operation's (RBO) procedures through analytical and administrative staff. Serves as the research administrator for a large, complex research portfolio. The SBM implements procedures and utilizes sound judgement to communicate and guide staff and faculty. The SBM has expert knowledge in the areas of research administration and COH policies, procedures, and systems. Exercising expert management and leadership skills the SBM is looked toward as a resource for technical and soft skill guidance by others within RBO. This is a work from home (WFH)/remote position.

Key Responsibilities include:

Research Administration & Financial Management

· Review and approve financial reports and analyses for assigned team portfolio

· Prepare and develop departmental budgets using actual and projected data

· Prepare and approve Labor and Non-Labor Cost Transfers

· Manage extramural funds, resource allocation, and comprehensive forecasting of average spending.

· Review and approve purchase requisitions, check requests, reimbursements, travel authorizations and business expense reports

· Under direction of the BD, implement long-range financial plans, analyses.

· Coordinate and assist in development and submission of complex multi component/project proposals i.e. CIRM, Spore, U, and P grants

· Review accuracy of personnel time and effort reporting in ecrt system and work with OSR and PI to update/correct errors.

· Work with PIs in handling patents, intellectual properties and clinical trials as required.

· Effectively collaborate on a continual basis with Office of Sponsored Research, Research Protections, Research Data Management and other collaborators

· Advise departmental administrative staff on research administration related items

Human Resources

· Lead personnel actions for department staff and/or faculty as requested, including but not limited to:

· Initiate internal hiring processes, recruitment, and onboarding of faculty and non-faculty.

· NES onboarding (visa requests, English proficiency evaluations, AccessNet, login ID, Outlook, etc.)

· Coordinate logistics (postings, etc.) of employee recruitment

· Manage staff and faculty time through Centricity and approve time sheets to payroll.

Department Support

· Assist in department business activities, including but not limited to: purchasing, facilities, travel, and reporting required by the institution.

· Assist and coordinate in areas of building and equipment safety and maintenance and other services.

· Coordinating lab safety training, lab coat services, and other general lab support.

Management and Leadership

· Conduct regular meetings with staff to review workload productivity, current events, problems and potential areas of concern.

· Manage Research Operations Analysts and other administrative staff.

· Administrative (HR) oversight of departmental staff

· Coaches and mentors analysts and administrative staff

· Evaluates training needs and proposes development options to BD

· Conduct periodic performance feedback meetings with and complete annual performance reviews

· Provides guidance to business managers as requested

Special Projects

· Supports BD and Sr. BD in strategic planning process

· Represents research business operations and research operations as a whole on organization-wide committees as assigned by senior leadership

Qualifications

Basic education, experience and skills required for consideration:

· Bachelor’s degree in business, finance, business administration, research administration, science, or related field

· 4 years of business management experience in an academic research or healthcare environment including 4 years of progressively responsible management experience.

· Demonstrated experience in personnel management, extramural fund management, and financial management.

Preferred education experience and skills:

· Master’s Degree in business administration or Healthcare administration is preferred.

· 6+ years of business management experience in an academic research or healthcare environment is preferred.

Additional Information:

The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.

As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.