Sr. Manager, Clinical Contracts & Outsourcing

Intercept Pharmaceuticals   •  

San Diego, CA

Industry: Pharmaceuticals & Biotech


5 - 7 years

Posted 38 days ago

Job Description

Position Summary:

This job can work out of Intercept's San Diego, CA office but may require occasional travel between these two office locations.

The individual in this position will be responsible for developing, implementing and managing new processes and systems to support R&D's goal to make invoice review and approval tasks more efficient for the organization; and increasing the level of financial transparency and accountability within the R&D organization via implementation of effective contract management tactics and increased level of communications and information sharing with R&D contract owners.

Essential Functions: To perform this job successfully an individual must be able to perform each essential function at a proficient level.

Specific responsibilities will include but are not limited to:

  • Ensuring timely receipt and processing of invoices by Clinical Contracts and Outsourcing
  • Ensuring timely review and approval of invoices by R&D contract owners
  • Ensuring payments are issued in accordance with contract terms and conditions
  • Creating and managing an invoice dispute process
  • Assisting R&D contract owners with resolution of invoice disputes
  • Maintaining required documentation related to invoices and payments
  • Generating and distributing PO reports to R&D contract owners to keep them informed about external spend
  • Creating and distributing forecast vs. actual reports (charts and graphs) to R&D contract owners so they can visualize financial trends and patterns and more effectively manage contracts, vendor performance and external spend
  • Raising new POs
  • Amending existing POs
  • Reconciling and closing out POs
  • Assist FP&A with monthly close (accruals) and LE (forecasting) processes
  • Collaborating and liaising with internal stakeholders throughout the entire R&D organization and corporate support functions, including but not limited to FP&A, AP, Procurement, Legal, Clinical Operations and other Development functions; and external vendors, consultants, investigators and clinical trial sites
  • Other financial and administrative tasks as needed
  • May supervise 1 or more direct reports

Experience and Skills

Required knowledge, skills, and abilities:

  • Proficient knowledge of contracts, invoicing and payments
  • Strong customer service focus and interpersonal skills
  • High level of professionalism, organization and flexibility
  • Excellent verbal and written communication skills
  • Strong attention to detail and multi-tasking skills
  • Exceptional problem-solving abilities
  • Results oriented
  • Ability to think creatively when confronting issues and strategically to improve current processes
  • Ability to work under pressure, meet deadlines and exercise sound business judgment
  • Ability to work effectively across a matrix organization
  • Ability to work independently and prioritize tasks and deliverables with minimal daily instruction

Qualifications/Professional Accreditations Required:

  • Bachelor's degree required, preferably in finance/accounting
  • 6+ years of accounting/billing/payment/contracting experience, preferably in a biopharma R&D organization
  • Strong proficiency in Microsoft Excel, Word and Outlook and ability to learn new software/systems (e.g., contract management systems, financial systems, etc.)