Participate in the daily operations and accounting responsibilities of Accounts Payable US and Canadian entities. This includes coordination of Accounts Payable activities with Wilton AP staff and Off-Shore BPO AP staff to schedule check runs, validate invoices at the appropriate time, prepare system Accounting activity and transfer system transactions to the general ledger. Close the accounting period and open the new period based on the general accounting closing schedule.
Participate in AP projects with Media to resolve discrepant payments to vendors. Assist both internal and external customers with requests for information. Provide assistance and direction as required and take steps to implement resolution.
Pull detail from various sources and prepare Accounts Payable miscellaneous journal entries (e.g. American Express Office Service, UPS, Custom Media, Concur, Admin member payments) Pull invoice detail from American Express to support monthly invoice and collect appropriate approvals and account coding as needed.
Review aged outstanding checks on Accounts Payable cash accounts and take appropriate action to resolve.
Address Bank notices as received. Coordinate Void check activities in AP system and in appropriate corresponding bank account.
Prepare monthly account reconciliation of accounts payable liability accounts. Balance the AP Aging, AP sub-ledgertrial balance report, and General Accounting Trial Balance report. Resolve any discrepancy.
Ensure new vendors have been vetted through Hiperos system before passing required documents requesting new vendor setup.
Prepare annual 1099-MISC forms and 1096 for appropriate vendors. Ensure accuracy in system setup for vendors who should receive a 1099-MISC form and reporting in the appropriate box.
Provide weekly Accounts Payable activity data to support cash forecasting.