Sr Administrative Assistant

Salary depends on experience
Posted on 09/21/17
8 - 10 years experience
Healthcare IT
Salary depends on experience
Posted on 09/21/17

Join our team in driving a healthier future.
Fairview Health Services is an award-winning nonprofit health care system with more than 21,000 employees and 2,300 aligned physicians. Based in Minneapolis, we deliver care at all stages of life and are committed to high value health—superior outcomes and an exceptional experience at a lower cost of care. Passionate, innovative employees are essential to our future as we seek to heal, discover and educate for longer, healthier lives.


Job Description: 

 

The Senior Administrative Assistant is responsible for administratively supporting high level senior management, helping to ensure a smooth flow of work within their specific areas.  The EA manages executive schedules, assigned tasks and deadlines efficiently and effectively.  The EA represents their assigned area to internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality and professionalism.  The EA communicates and interacts with management teams, staff and the public on behalf of Fairview. 

 

Core Competencies

  • Able to prioritize tasks and responsibilities

  • Excellent organizational skills

  • Ability to think ahead and anticipate needs; initiative

  • Time management skills

  • Team player with a can-do attitude

  • Communications skills

  • Skilled in job related computer applications (Outlook Calendaring, Microsoft Word, Microsoft PowerPoint, Excel and Visio, etc.)

  • Able to demonstrate exceptional customer service skill

  • Must be adaptable to the changing needs of the organization

  • Knowledge of Fairview organizational structures, our approved processes, FV applications

  • Interpersonal skills; ability to say no with finesse needed to maintain positive relationships

  JobQualifications: 

 

Required

  • Seven to Ten (7-10) years secretarial or administrative assistant experience

 

Preferred

  • Five (5) years of secretarial or assistant experience supporting/assisting Senior Level Executive (SVP & up)

  • Vocational/Technical Training or AssociateDegree

 

Mental Demands

  • Ability to: work with frequent people contact, irregular schedule, complete detailed work, remember and apply information, frequent interruptions, make decisions, concentrate, work independently, understand/follow basic instruction, multitask, work with frequent deadlines, prioritize, collaborate with others, express ideas orally and electronically

 

Physical Demands

  • 35% or less per day: walking, lifting, carrying, pushing pulling, climbing stairs, bending, kneeling, firm grasping, simple grasping, reaching (above shoulders, across, below waist)

  • 35%-67% per day: sitting, standing, walking, phJoin our team in driving a healthier future.
    Fairview Health Services is an award-winning nonprofit health care system with more than 21,000 employees and 2,300 aligned physicians. Based in Minneapolis, we deliver care at all stages of life and are committed to high value health—superior outcomes and an exceptional experience at a lower cost of care. Passionate, innovative employees are essential to our future as we seek to heal, discover and educate for longer, healthier lives.


    Job Description: 

     

    The Senior Administrative Assistant is responsible for administratively supporting high level senior management, helping to ensure a smooth flow of work within their specific areas.  The EA manages executive schedules, assigned tasks and deadlines efficiently and effectively.  The EA represents their assigned area to internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality and professionalism.  The EA communicates and interacts with management teams, staff and the public on behalf of Fairview. 

     

    Core Competencies

    • Able to prioritize tasks and responsibilities

    • Excellent organizational skills

    • Ability to think ahead and anticipate needs; initiative

    • Time management skills

    • Team player with a can-do attitude

    • Communications skills

    • Skilled in job related computer applications (Outlook Calendaring, Microsoft Word, Microsoft PowerPoint, Excel and Visio, etc.)

    • Able to demonstrate exceptional customer service skill

    • Must be adaptable to the changing needs of the organization

    • Knowledge of Fairview organizational structures, our approved processes, FV applications

    • Interpersonal skills; ability to say no with finesse needed to maintain positive relationships

      JobQualifications: 

     

    Required

    • Seven to Ten (7-10) years secretarial or administrative assistant experience

     

    Preferred

    • Five (5) years of secretarial or assistant experience supporting/assisting Senior Level Executive (SVP & up)

    • Vocational/Technical Training or AssociateDegree

     

    Mental Demands

    • Ability to: work with frequent people contact, irregular schedule, complete detailed work, remember and apply information, frequent interruptions, make decisions, concentrate, work independently, understand/follow basic instruction, multitask, work with frequent deadlines, prioritize, collaborate with others, express ideas orally and electronically

     

    Physical Demands

    • 35% or less per day: walking, lifting, carrying, pushing pulling, climbing stairs, bending, kneeling, firm grasping, simple grasping, reaching (above shoulders, across, below waist)

    • 35%-67% per day: sitting, standing, walking, physical presence at worksite

    • 100% required: talking in-person or on the phone, hearing-normal conversation volume, color vision, hearing-alarms/equipment, vision-read common sized print

    • Exposure to: noise, particulates/dust

     ysical presence at worksite

  • 100% required: talking in-person or on the phone, hearing-normal conversation volume, color vision, hearing-alarms/equipment, vision-read common sized print

  • Exposure to: noise, particulates/dust

Job Number  17-69113

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