Sponsored Projects Manager

Children's Hospital of Philadelphia   •  

Philadelphia, PA

Industry: Healthcare

  •  

5 - 7 years

Posted 164 days ago

This job is no longer available.

Job Responsibilities (Continued)

 

Maintain a strong customer-service oriented environment.

Work as a team with colleagues in SPRBM, Research Finance, etc. to provide seamless service to investigators

Develop professional relationships with PIs, technical staff, research administration, division administrators, HR, research finance, etc.

Implement coverage plan when absent

Respond to customers in a timely fashion, understand their needs, and provide for them

Refer customers to knowledge experts in other departments when appropriate

Emphasize customer service when coaching and guiding Sponsored Projects Officers and other staff

Take lead role in maintaining and improving overall group service

 

Implement policies and standard operating procedures to ensure compliance with sponsor rules and regulations.

Explain importance of compliance to CHOP as a whole and consequences for the hospital for non-compliance by individual investigators or staff

Provide institutional oversight on grant applications, award and subcontract acceptance, subcontract issuance, etc.

Implement CHOP policies such as Conflict of Interest, Principal Investigator Eligibility, Cost Sharing, Indirect Cost Waiver, Program Income, etc.

Guide investigators and staff on what is compliant, what is acceptable and appropriate, while at the same time supports the scientific program to its fullest extent

Contribute to the development of policies and procedures, educational and training programs, enhancement of eSPA, etc.

Participate in institutional initiatives related to process improvement

 

Provide formal/informal training to departmental employees, investigators, and staff on internal and external systems, operations and processes

Occasionally will be required to work beyond regular daily business hours to meet deadline requirements.

Other duties as assigned

Job Responsibilities (Continued)

- Implement solution and report back to PI
• Prepares budgets for grant applications
- Plan coverage for gaps in personnel funding and accompanying operating support, e.g. animal colony, supplies, etc.
- Use realistic assumptions for base salaries, spend rates, inflation factors, staff promotions, one-time expenses, etc.
- Conform to sponsor guidelines and to CHOP’s institutional policies and procedures
• Plans with PI to sustain financial stability over the long term
- Identify and balance the restrictions attached to different funding sources.
- Synchronize planning for each funding source into an integrated, holistic strategy for entire portfolio.
- Propose plans for resolving funding shortfalls or excessive balances

Maintain a strong customer-service oriented environment. Ensure that Sponsored Projects Analysts are doing the same.
• Works as a team with colleagues in the Management group and Research Accounting
• Develops professional relationships with PIs, technical staff, research administration, division admin, HR, research accounting, etc.
• Implements coverage plan when absent
• Responds to customers in a timely fashion, understands their needs, and provides for them
• Refers customers to knowledge experts in other departments when appropriate
• Learns continuously
• Juggles multiple deadlines
• Expedites work without sacrificing quality
• Emphasize customer service when coaching and guiding Sponsored Projects Analysts and other staff.
• Take lead role in maintaining and improving overall group service.

Implement policies and procedures to ensure compliance with sponsor rules and regulations and generally accepted accounting procedures. Ensure that Sponsored Projects Analysts are doing the same.
• Explains importance of compliance to CHOP as a whole and consequences for the hospital for non-compliance by individual faculty or staff
• Oversees implementation of Time and Effort reporting
- Meet with PIs to review reports
- Resolves any discrepancies
• Implements CHOP policies such as Program Income, Investigator Status, Cost Sharing, Indirect Cost Waiver, etc.
• Guide faculty and staff on what is compliant, what is acceptable and appropriate (Philadelphia Inquirer test), and what at the same times helps stretch every dollar to its fullest in support of the scientific program
• Takes compliance issues into account when coaching, guiding, and directing staff.

Other duties as assigned

Required Licenses, Certifications, Registrations

None

Required Education and Experience

  • Bachelor’s degree in business or accounting required. 
  • Five or more years’ prior experience in providing financial management services on NIH and other federally funded grants or contracts directly for faculty and physicians in an academic research/hospital environment required.
  • Supervisory experiencerequired.
  • Demonstrated track record in a front-line service-oriented position, involving extensive customer contact and relationship building.
  • Expert knowledge of polices and regulations governing federal funding and accompanying compliance issues

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