Sourcing & Contracting Mgr

Presbyterian Health Services Corp   •  

Albuquerque, NM

Industry: Hospitals & Medical Centers

  •  

5 - 7 years

Posted 53 days ago

Summary:

Responsible for leading the Value Analysis process for assigned VATs by proactively identifying savings opportunities, managing expiring contracts, and addressing new supplies and services requests and process changes; responsible for utilizing and enforcing the VAT seven-step process in order to optimize each initiative processed and to achieve the highest value and return for PHS .


Responsibilities

*Oversee and manage the Implementation process of all approved opportunities utilizing the VAT Decision/ Implementation Checklist to ensure all steps that apply to this opportunity are completed; e.g., PHS Contract Checklist (Legal Counsel review, Compliance Officer review, Administrative approval signatures); Contract Repository; notify all end users and stakeholders; schedule education/in-services; notify distributors/GPO; notify purchasing; Load contract; schedule product conversion/exchange stock; and ensure the MMIS Item File and Vendor Master File and other systems are updated.

*Lead Pursuit activities including improving current pricing, standardizing supplies, consolidating suppliers, improving contractual language and performance standards, improving utilization, processes, reducing inventory, and outcomes.

*Lead all efforts related to developing and issuing and RFP; analyzing RFP responses, benchmarking, trials, reference checks; developing negotiation strategy *Support VAT Chairs in leading their VATs, preparing for VAT meetings, engaging members, prioritizing initiatives, making assignments, recording minutes, and performing all related follow-up activities and communications for VAT action items. (lead from behind)

*Lead Opportunity Identification and documentation using VAT tools and methodologies (OIW) to analyze and address existing supplies and services, expiring contracts, and new supplies and services requests and process changes; and lead efforts to proactively identify opportunities.

*Responsible for managing and maintaining the Opportunity Tracking Report (OTR) to ensure its accuracy for VASC reporting and for annual budget preparation.

*Conduct Preliminary Analysis in order to validate assumptions, determine risks, and quantify the potential value of the opportunity; summarize analyses and make recommendations for Pursuit Strategy .

*Determine current obligations; establish a baseline (price, utilization, etc.); obtain current procedures, protocols, satisfaction levels, statistics, etc.; identify end users/stakeholders; identify related/comparable products; identify alternative suppliers, processes, protocols, etc.; conduct market research i.e. , websites, GPO, MD Buyline, and price benchmarking; and prepare Initiative Approval Worksheet (IAW).

*Prepare presentation of results of the completed preliminary analysis and pursuit for the VAT for consideration; and lead decision-making process. If decision is made to pursue the opportunity, Initial Approval , support the VAT in documenting the complexity, priority, and lead/champion.

and conducting negotiations; and contract development , review and approval processes to include Legal Counsel review and approval.

*Responsible for ensuring all phases of the VAT process are completed appropriately and presenting the completed information to the VAT for Final Approval , e.g., Contract Document/Letter of Commitment; associated exhibits, schedules, implementation plans, etc.; new procedures/ protocols; Initiative Approval Worksheet (IAW); spreadsheet analysis supporting financial impact; Pursuit Strategy, Negotiation Strategies, and Meeting minutes; and RFP results.

*Conduct required Monitoring to validate that the value based decisions made by the VATs are generating the results expected for Savings, customer satisfaction, performance standards, contractual compliance, and quality outcomes.

*Optimize the use of Lawson and available technologies to better perform tasks, and to improve services and outcomes

*Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures

*Actively support Supply Chain Formulary enforcement; and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls

*Support holding key supply chain suppliers accountable for service standards.

*Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to support VAT initiatives.

*Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain

*Other tasks as assigned

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Qualifications

Bachelor degree required. 6 years of additional experience can be substituted in lieu of degree.

*5+ years experience in healthcare supply chain value analysis or purchasing, or related clinical field