Responsible for leading the Value Analysis process for assigned VATs by proactively identifying savings opportunities, managing expiring contracts, and addressing new supplies and services requests and process changes; responsible for utilizing and enforcing the VAT seven-step process in order to optimize each initiative processed and to achieve the highest value and return for PHS .
*Oversee and manage the Implementation process of all approved opportunities utilizing the VAT Decision/ Implementation Checklist to ensure all steps that apply to this opportunity are completed; e.g., PHS Contract Checklist (Legal Counsel review, Compliance Officer review, Administrative approval signatures); Contract Repository; notify all end users and stakeholders; schedule education/in-services; notify distributors/GPO; notify purchasing; Load contract; schedule product conversion/exchange stock; and ensure the MMIS Item File and Vendor Master File and other systems are updated.
*Lead Pursuit activities including improving current pricing, standardizing supplies, consolidating suppliers, improving contractual language and performance standards, improving utilization, processes, reducing inventory, and outcomes.
*Lead all efforts related to developing and issuing and RFP; analyzing RFP responses, benchmarking, trials, reference checks; developing negotiation strategy *Support VAT Chairs in leading their VATs, preparing for VAT meetings, engaging members, prioritizing initiatives, making assignments, recording minutes, and performing all related follow-up activities and communications for VAT action items. (lead from behind)
*Lead Opportunity Identification and documentation using VAT tools and methodologies (OIW) to analyze and address existing supplies and services, expiring contracts, and new supplies and services requests and process changes; and lead efforts to proactively identify opportunities.
*Responsible for managing and maintaining the Opportunity Tracking Report (OTR) to ensure its accuracy for VASC reporting and for annual budget preparation.
*Conduct Preliminary Analysis in order to validate assumptions, determine risks, and quantify the potential value of the opportunity; summarize analyses and make recommendations for Pursuit Strategy .
*Determine current obligations; establish a baseline (price, utilization, etc.); obtain current procedures, protocols, satisfaction levels, statistics, etc.; identify end users/stakeholders; identify related/comparable products; identify alternative suppliers, processes, protocols, etc.; conduct market research i.e. , websites, GPO, MD Buyline, and price benchmarking; and prepare Initiative Approval Worksheet (IAW).
*Prepare presentation of results of the completed preliminary analysis and pursuit for the VAT for consideration; and lead decision-making process. If decision is made to pursue the opportunity, Initial Approval , support the VAT in documenting the complexity, priority, and lead/champion.
and conducting negotiations; and contract development , review and approval processes to include Legal Counsel review and approval.
*Responsible for ensuring all phases of the VAT process are completed appropriately and presenting the completed information to the VAT for Final Approval , e.g., Contract Document/Letter of Commitment; associated exhibits, schedules, implementation plans, etc.; new procedures/ protocols; Initiative Approval Worksheet (IAW); spreadsheet analysis supporting financial impact; Pursuit Strategy, Negotiation Strategies, and Meeting minutes; and RFP results.
*Conduct required Monitoring to validate that the value based decisions made by the VATs are generating the results expected for Savings, customer satisfaction, performance standards, contractual compliance, and quality outcomes.
*Optimize the use of Lawson and available technologies to better perform tasks, and to improve services and outcomes
*Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures
*Actively support Supply Chain Formulary enforcement; and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls
*Support holding key supply chain suppliers accountable for service standards.
*Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to support VAT initiatives.
*Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain
*Other tasks as assigned
Bachelor degree required. 6 years of additional experience can be substituted in lieu of degree.
*5+ years experience in healthcare supply chain value analysis or purchasing, or related clinical field