Senior Subcontracts Program Manager in Melbourne, FL

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Aerospace & Defense   •  

15+ years

Posted 8 weeks ago

Position Summary:

Manage and direct the daily execution of subcontract requirements to assure that quality, cost, schedules and performance goals are met. Provide interface, communication and coordination with internal customers on matters pertaining to existing contracts and bid and proposal activities. Lead the development of subcontract specifications, work statements, and terms and conditions for the procurement of complex materials and services (i.e., engineering development programs) in support of multiple contract types. Lead the activities of the subcontract team and manage the subcontract administrators.

Duties and Responsibilities:

  • Acts as a Liaison between Program Management and the supplier. Work side-by-side with the Subcontract Admin, which holds contractual authority.
  • Leads the development of subcontract specifications, work statements, and terms and conditions for the sourcing of complex material and services (i.e., engineering development programs) in support of multiple contract types ensuring they comply with Government, Corporate and Company requirements
  • Manages and directs the daily execution of subcontract requirements to assure that quality, cost, schedules and performance goals are met. Reports monthly status to senior management
  • Leads all meetings with the subcontractor and the integrated product team (kick-off through project close). Represents management at subcontract program reviews, meetings, etc.
  • Reviews supplier proposals. Works with proposal evaluation team (assigned by program) through a supplier selection process after a technical evaluation and cost/price analysis are complete.
  • Prepares for subcontract negotiations to include subcontract terms and conditions, price, delivery, quality, and performance requirements. Ensures independent price/cost analyses are performed, while representing Company's interests. Assures that all government regulatory guidance is adhered to (i.e.: CPSR; federal acquisition regulations). Obtains Program Management approval prior to subcontractor award.
  • Formally identifies, assesses, monitors and mitigates risk throughout the life cycle of the subcontract. Obtains management approval prior to making decisions that will cause deterioration of established program, cost and schedule objectives
  • Performs variance analyses of subcontract schedule and cost on a formal and informal basis. Presents them to senior management (i.e. earned value management system for subcontractors)
  • Develops and implements corrective action plans when subcontract deviations from budgets and/or schedules are evident. Seeks senior management assistance in resolving schedule and budget problems as they arise.
  • Participates in cross function design reviews and sign-offs with project team and subcontractor
  • Assures a timely closeout of completed subcontracts to ensure that all obligations are satisfied and program documentation is properly recorded
  • Understands principles of program planning (i.e. developing a Bill of Materials and Basis of Estimate); lean and process improvement principles (i.e. Lean Six Sigma); cash flow management principles
  • Participates as a team member on bid and proposal activities
  • Provides subcontract guidance (as it relates to suppliers) to program managers, engineering personnel, and other related functions such as finance, quality, and contracts administration, and performs other duties and responsibilities as required
  • Supports, communicates, reinforces and defends the mission, values and culture of the organization

Basic Qualifications and Required Skills:

  • 15 + Years, Bachelor's Degree or equivalent combination of education and experience
  • Engineering or business degree preferred or equivalent combination of education and experience
  • Excellent leadership and presentation, oral and written communication skills. Solid management and problem solving skills, particularly "influence management" and "conflict resolution"
  • Expert knowledge of program management tools and procedures. Program Management preferred (i.e. PMP or DAU level 3)
  • Expert knowledge of procurement regulations (UCC, FAR, DFAR) and ITAR regulations
  • Demonstrated experience in negotiating, drafting and administering complex aerospace/defense subcontracts. Strong understanding of the US DoD acquisition process: Pre-Award and Post-Award
  • Experience with earned value cost accounting and reporting; experience with metrics for assessing and reporting subcontractor program progress, productivity and variance analysis
  • Experience in finance, contracting, export regulations, engineering, logistics, manufacturing and supply chain management
  • Experience throughout the program lifecycle from development through sustainment to include: proposal development, requirements decomposition, generation of system and subsystem statements of work and subcontracts, risk management, and continuous improvement efforts including implementation for cost reduction and performance improvement efforts
  • Comprehensive knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use
  • Advanced knowledge of source selection / evaluation process including cost and price analysis
  • Advanced knowledge of government intellectual property (IP)/ software and data rights clauses and IP marking guidelines
  • Detailed knowledge and thorough understanding of proper drafting, negotiation and use of contracts, subcontracts, P.O.'s teaming and other forms of agreements
  • Detailed knowledge of government contract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention
  • Knowledge of international contracts, including experience with international tenders, letters of credit, and contracting in a variety of cultures is highly desirable
  • Knowledge of requirements for and experienced in administration of government property
  • Knowledge of managing a major subcontract that requires CMMI level 3 software development, AS9100 product delivery