Duties and Responsibilities:
- Lead and oversee the proposal development center’s operations and proposal activity.
- Lead and manage all proposal development efforts from the initial kick-off meeting through the final proposal submission and lessons learned.
- Attend all key, relevant business development activities such as opportunity reviews, capture reviews, black hats, or other required meetings.
- Review and analyze all solicitation instructions, conditions, and notices and act as subject matter expert on proposal submission requirements, including all incorporated FAR clauses, evaluation criteria, SOWs, pricing format, etc. to establish proposal strategies and provide insight to proposal team members during the development of proposals.
- Develop proposal strategies, plans, schedules, tasks, team member assignments, and track the execution and completion of all proposal development activities assigned to proposal team members (both internal and external).
- Maintain adherence to proposal schedule and ensure that all team members meet established deadlines.
- Review Market Surveys, Requests for Information (RFIs), Pre-Solicitation, Solicitations, Requests for Proposal (RFPs), Requests for Quotes (RFQs), etc. and support bid/no-bid recommendations.
- Analyze RFPs requirements and evaluation criteria to create RFP shreds, proposal outlines, compliance matrices, and manage the successful fulfillment of all requirements.
- Analyze the RFP requirements against the proposal outline to ensure compliance and responsiveness to the customer's issues and needs throughout the proposal development effort.
- Work with capture teams to facilitate the development win themes, discriminators, and ghosting of competitors.
- Coordinate and facilitate the scheduling and execution of kick-off meetings, collaboration meetings, pricing meetings, color reviews, cost reviews, approval meetings, and other proposal activities.
- Consolidate proposal inputs from multiple contributors (both internal and external) for all volumes (technical, pricing, etc.).
- Work with the proposal development team, which may include the Capture Manager, Contracts Manager, Project Managers, Technical Leads, Subject Matter Experts, Executives, HR, and Pricing Leads, to develop and organize proposal content for all factors (corporate capabilities, management approaches, past performance, cost proposals, etc.).
- Establish and maintain communications among geographically dispersed proposal teams, including subcontractors, using collaborative tools such as SharePoint, Skype, and Teams.
- Review and analyze all proposal content to ensure clarity, conciseness, responsiveness and compliance with all stated requirements and consistency across all factors (corporate capabilities, management approach, past performance, cost proposal, etc.).
- Oversee copy editing of proposal content to ensure accuracy, clarity, conciseness, and consistency across all volumes.
- Coordinate with the contracts and pricing staff on cost and contractual volumes to ensure appropriate schedules and inputs.
- Coordinate data calls and collect information from external team members (subcontractors) or provide data call responses to external team members (prime contractor) as necessary for relevant proposals.
- Oversee the submission of all proposal correspondence, including questions, responses, updates, extensions, through Geocent’s Contracts department to customer Contracting Officer Representative (COR), Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO), or Ordering Contracting Officer (OCO).
- Ensure final proposal products are fully compliant with the RFP requirements.
- Develop or improve written policies, processes, procedures, guidelines, templates for proposal development center.
- Compile and maintain up-to-date proposal, past performance, and boilerplate SharePoint libraries.
- Perform proposal process retrospectives and postmortem proposal lessons learned.
- Assists with special projects, as assigned.
Qualifications & Required Skills/Experience
- Bachelor’s Degree from an accredited educational institution. An equivalent combination of education and experience may be considered.
- 10+ years proposal management experience working for a federal contractor.
- Experience managing proposals for bids of $50M- $100M+.
- Experience managing proposals for DoD, DHS, and/or NASA bids.
- Demonstrated ability delivering proposals that are compliant with the RFP requirements.
- Solid understanding of federal acquisition process, FAR, RFI and RFP, source selection, evaluation criteria, compliance matrices, and standard terms and conditions.
- Working knowledge of various contract types (Cost Plus, T&M, FFP, etc.).
- Strong analytical, problem-solving, critical-thinking, and decision-making capabilities with sound judgement.
- Strong Proficiency with Microsoft Office Word, Excel, and SharePoint.
- Strong written and oral communication skills.
- Excellent attention to detail and organizational skills with ability to consistently complete tasks accurately and in a timely manner.
- Ability to work independently and with minimal supervision.
- Team player with ability to multitask and work in fast-paced environment.
- Strong self-motivation and stellar work ethic.
- Effective interpersonal skills that enable interaction with a variety of personalities while maintaining a calm, professional, friendly demeanor.
- Ability to handle highly confidential information and operate with the highest level of confidentiality.
- Ability and willingness to work under tight deadlines and manage multiple projects, working overtime as needed while maintaining a positive attitude.
- Association of Proposal Management Professionals (APMP) Certified Practitioner (CP) (Preferred).