Senior Project Manager, Business Process Improvement - Pharma R&D in San Mateo, CA

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Pharmaceuticals & Biotech   •  

8 - 10 years

Posted 7 weeks ago

The ideal candidate is experienced in running large global programs as well as several projects (approx. 4 – 5 mid-size to small size projects or approx. 2-3 complex programs/projects at one time), including managing resources in a matrix environment. This person will have a high degree of emotional intelligence, strong strategic thinking, problem solving expertise, experienced stakeholder management, very collaborative, motivated, and self-directing, and excellent communication skills both written and verbal. This person will need to be able to work in a very fast-paced and dynamic environment, yet, bring organization and control to the track(s) of PM work they manage.

Key Responsibilities:

  • Provide expert direction and guidance to project team during the execution of procedural documentation, project management, stakeholder management, and process improvement activities in conjunction liaise with cross-functional stakeholders and subject matter experts
  • Perform independently as executing Program / Project Manager, including creating and managing program/project artifacts (i.e. Microsoft project plans, action items, meeting minutes, presentations, etc).
  • Ensures the business objectives are clear and actionable to provide the project team with momentum and context while defining scope leading to detailed requirements and work breakdown structure.
  • Perform content review and quality control for a portfolio of documents to drive alignment with Gilead policies and best practices
  • Propose and implement plans to resolve complex issues and execute corrective actions
  • Drive continued team progress on multiple projects during and between meetings
  • Determine actions required to achieve team goals and leverage program/project staff accordingly
  • Assist with staff alignment with organizational priorities
  • Synthesize complex data and present findings clearly to senior leadership
  • Collaborate with key stakeholders to assess process alignment and prioritize revisions as necessary to ensure continued relevance and applicability
  • Support budget creation and resource allocation decision-making within the organization
  • Advise on the development and delivery of internal training materials on an as-needed basis
  • Drive standardization and the adoption of best practices across the Development Operations organization, including developing processes and tools that encourage knowledge sharing and continuous performance improvement

Minimum Qualifications:

  • Bachelor's Degree with 8+ years or Master's Degree with 6+ years of Process Improvement and Project Management experience
  • Excellent program and project management, consensus-building, and leadership skills
  • High proficiency in Microsoft Office suite (including Visio, Project, and Excel), including preparing, organizing, facilitating, and presenting to Associate Director level and up leadership.
  • Excellent ability to communicate across the organizational hierarchy and cross-functionally, including maintain working relationships with stakeholders across the business.
  • Direct people leadership experience including building out, managing performance and skill development of team, including experience in overseeing other project managers, & serve as a subject matter expert on all projects under responsibility is a must
  • Exceptional ability to manage changing priorities and ambiguity

Preferred Qualifications:

  • PMP Certification
  • At least 2 years of Process Improvement/Project Management experience in the biotechnology or pharmaceuticals industry
  • Experience with Business Analysis process and techniques
  • Experience with Lean, Six Sigma or other process improvement methodologies
  • Experience with developing content and leading portfolio/project review meetings for leadership and management team
  • Experience managing and collaborating with virtual or remote teams