- Facilitates information flow between program members, CHIRP/TAGC Directors, collaborating PIs and HJF. Coordinates the decision-making process between all program participants, working with the CHIRP Director to ensure operational objectives are being met. Demonstrates diplomacy when interacting with all internal and external staff.
- Identifies and evaluates problems affecting meeting CHIRP’s strategic goals within operations and provides solutions in a timely manner. Resolves problems and exercises judgment within generally defined practices, policies, and guidelines.
- Oversees and works closely with CHIRP Financial Program Manager to ensure all projects and programs are on target with budgeting. Also works closely on space utilization.
- Advises on manpowerutilization, workflow, and operational procedures to increase efficiency, productivity, and make overall improvements for the program.
- Oversees the hiring of new employees and serves as key resource for all HJF staff. Responsible for all employee problems/issues and works to resolve those issues. Works closely with Directors and/or supervisors on hiring of interns to meet project or mission goals. Lead consultant for the CHIRP Director for personnel actions, including hiring, promotions, pay, work hours, and disciplinary actions.
- Directs, coordinates, and conducts personnel actions and furnishes guidance and assistance as needed.
- Assists Core Directors as needed working with administrative tasks at USU or HJF to ensure institutional guidelines are followed.
- Oversees the travel process for all staff members and ensures all trips are pre-approved, working with appropriate HJF and USU staff.
- Attend CHIRP and TAGC meetings in order to effectively work strategic plans to ensure operational and tactical goals and objectives are being met.
- Manages pre- and post-award procedures for CHIRP grants and Military Treatment Facility awards. Works with collaborating PIs on individual awards as their key POC facilitating meetings, information flow and other items as needed.
- Oversees all Standard Operating Procedures (SOPs) for the overall CHIRP program, the CHIRP annual report, and otherreports needed as directed by CHIRP Director.
- Prepares requests for cooperative agreement actions and proposals. Assures full compliance with all cooperative agreement requirements, schedules, and provisions.
- Coordinates and approves the initiation and processing of purchase orders, supply sources, work orders and maintenance and renovation requests. Authorizes payment of invoices.
- Completes other projects as needed.
Required Knowledge, Skills, and Abilities: Knowledge of organizational objectives, the federal budget process, office automation; ability to work completely independently; ability to use sound judgment in solving problems; ability to coordinate many complex systems and programs at the same time; excellent communication and interpersonal skills.
Minimum Education/Training Requirements: Masters’ degree in scientific field or related field. Project Management Professional (PMP) preferred.
Minimum Experience: 6 to 10 years related experience in scientific project or program management.