Senior Manager, Program Operations Finance


Washington, DC

Industry: Business Services


Less than 5 years

Posted 68 days ago

This job is no longer available.


The Senior Manager, Program Operations Finance provides critical support for accounting and reporting functions related to SOI's various sources of funding. The position coordinates cost allocation processes to ensure that all donors are allocated an appropriate share of direct and indirect costs, in line with SOI policies and donor agreements & budgets. The position also provides a key role supporting overall accounting operations related to SOI's restricted funds portfolio, including award budgeting, compliance monitoring, G/L reconciliations, award reporting, and net asset releases. Reporting to the Assistant Controller, this position is responsible for ensuring exceptional support and reporting over the life cycle of all donor funded activity.

Job Responsibilities:

  • Coordinate SOI's monthly Direct Support Cost (DSC) allocation processes. Regularly monitor and update cost pools and ensure the accuracy and timeliness of allocation bases and all required accounting entries.
  • Prepare monthly reports to support all DSC allocations and closely monitor compliance with each donor funded award.
  • Provide assistance to the Senior Director and Business Development teams in preparing budgets for donor funded activities at all stages of the award process, and ensure that budget information is properly loaded in SOI's accounting system.
  • Assist the Director, Grants & Awards Management in establishing new award coding and loading approved budgets.
  • Monitor compliance with contractual terms and budgets of assigned awards. Assist Director with monthly entries including revenue releases, indirect cost recovery, and preparation and review of the Restricted Net Asset Schedule.
  • Support Director and Senior Director in preparing and distributing monthly budget to actual reports for assigned award portfolio.
  • Prepare monthly reconciliation schedules as assigned. Resolve reconciling items as determined during the closing process.
  • Provide direct support for SOI's year-end closings and financial statement preparation and audit.
  • Support monthly cash flow analysis and forecasts.
  • Support financial reporting, cash draws, reimbursement requests, and close-out activities related to SOI's US Government funding portfolio.
  • Support the preparation and transaction review related to donor financial reporting.
  • Support quarterly financial review meetings with departments responsible for managing restricted funding to ensure proper utilization of funds.
  • Working with Finance leadership, support critical business process improvements, with a particular focus on automating budget vs. actual reporting for each restricted fund.
  • Prepare ad-hoc reconcilations, reporting and analysis, and other duties as assigned.


  • 3+ years' experience with strong knowledge of accounting principles and operations in a restricted donor funding environment.
  • BS and/or Master degree in Accounting preferred
  • An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above
  • Knowledge of U.S. Government Funding Regulations, including the federal Uniform Guidance is preferred.
  • Prophix experience preferred; MS Dynamics NAV and general Grant Management system experience desired
  • Active CPA License preferred
  • Advanced Excel skills (pivot tables, vlookups, filters, etc) required
  • Experience with international organizations and foreign currencies preferred
  • Advanced interpersonal abilities and supervisory skills; strong budgeting and strategic planning skills; exceptional analytical and reporting skills; tactful; flexible; respectful; excellent listening, thinking, negotiating, and reasoning skills
  • Ability to successfully accomplish multiple projects concurrently, with limited supervision
  • Advanced proficiency in MS Office Suite, including Excel, Word, PowerPoint

Other Required Competencies

  • Strong client service orientation
  • Advanced verbal and written communication skills and ability to translate complex concepts to individuals at all levels
  • Exceptional accuracy and attention to detail and the ability to follow tasks through to completion in a timely manner
  • Must have strong analytical skills needed for reviewing grant reports, compiling data for reports, and maintaining compliance with Federal guidelines
  • Ability to work with all levels of management
  • Ability to identify and implement effective business solutions and collaborate with senior management in problem resolution
  • Demonstrates the maturity, influencing skills, and good humor necessary to meet the challenges of a fast-paced work environment
  • Commitment to Special Olympics' mission and goals, with an understanding of the power and importance of persons with intellectual disabilities, the unique role and power of sports, and a vision of a more understanding, inclusive, and just world.

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This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.