Senior Manager Payroll
For nearly 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.
Responsible for ensuring accurate and timely processing of the North American payroll, resolving complex payroll issues, analyzing and auditing data. Supervision of daily operations and the payroll administrators. Lead the development of a Global Payroll solution.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Ensure payroll reporting and payments are compliant with company policy, generally accepted accounting principles, and federal, state and IRS regulations as well as all Canada regulations.
- Research and interpret federal and state regulatory requirements, communicate changes to appropriate management, and work closely with ADP tax filing services.
- Manage the evaluation and improvement of the efficiencies and proficiencies within the corporate payroll department through key performance indicators (KPI’s).
- Develop key relationships with HR counterparts.
- Identify and to implement processes to improve output and evaluate usage of new software to help automate the corporate payroll reimbursement.
- Identify sustainable strategic improvements, suggest corrective actions, coordinate implementation and track efficiencies achieved.
- Manage implementations of new software for the corporate payroll, working with the IT ERP team and the Global Data and Business Process team.
- Lead team in resolving tax, withholding, garnishment, and wage/hour issues for payroll processing.
- Responsible for the reconciliation of multiple FEIN’s 940’s, 941’s and W-2’s and T4’s and the creation of W-2c’s as required.
- Lead acquisitions to enable pay to acquired employees - Assess and direct acquisition integration efforts for payroll activities adhering to respective integration plans and time lines.
- Report all officer compensation for annual proxy reporting.
- Audit ADP PCPW and ADP Pay Specialist data and resolve variances.
- Provide reports to HR, accounting and management. Generate ad-hoc queries.
- Respond to auditing and regulatory inquiries on a timely basis.
- Responsible for the general ledger, including working with finance on suspense items, mapping and creating all general ledger related files required for general ledger posting into SAP and ADP systems.
- Maintain all required records and archives.
- Work closely with internal and external auditors as necessary to support their audit of the company’s payroll data
- Partner with Human Resources and Benefits for any system configuration changes.
- Collaborate uploads and SAP entries on a bi-weekly basis.
- Work closely with SAP IT team on any payroll configuration issues.
- Responsible for testing of enhancements and FLSA adjustments in SAP.
- Manage daily operational activities and supervise payroll employees. Ensure optimum group performance.
- Responsible for personnel management activities such as: scheduling, personnel actions (hiring, promotions, transfers, etc.), training and development, providing regular direction and feedback on performance, disciplinary actions and preparing and delivering annual performance and salary reviews.
- Recommend short-range operating objectives, organizational structure, staffing requirements and succession plans.
- May assist in development of departmental budget.
- As required, oversee maintenance of group training manual and training records.
- Support the policy of equal employment opportunity through affirmative action in personnel actions.
- Ensure adherence to pertinent regulatory requirements and to departmental policies, practices and procedures [SOPs, safety procedures and biosafety protocols].
- Perform all other related duties as assigned.
- Education: Bachelor’s degree (B.A./B.S.) or equivalent in finance, accounting or related discipline or related experience.
- Experience: Five plus years of directly related experience in a multi-state environment/multi-national environment. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
- Certification/Licensure: C.P.P. preferred.
- Other: Must be detail-oriented with strong organizational and problem-solving skills, and have the ability to prioritize and manage multiple projects simultaneously. Excellent analytical skills required. Must have a high level of proficiency in auditing, reconciliation and controls, and good interpersonal, oral and written communication skills. Must be able to work closely and effectively with a diverse employee population. Proficiency in MS office suite including Access as well as SAP and ADP required.
Who May Apply
The policy of Charles River Laboratories is to provide advancement opportunities to all qualified employees within the company through transfers or promotions.
Regular Full and Part Time employees may apply for a Job Posting if they meet the eligibility requirements set forth in the Internal Job Posting policy.
Regular Full and Part Time Employees must complete at least six months of continuous active service in their position prior to applying.
Regular Full and Part Time Employees are eligible to participate in the Job Posting Process if their current overall performance appraisal rating is equivalent to "satisfactory" or better.
Regular Full and Part Time Employees cannot be in any stage of a disciplinary action.
Regular Full and Part Time Employees on leave of absence are not eligible to apply.
About Corporate Functions
The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.
About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.
With over 11,000 employees within 70 facilities in 18 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2016, revenue increased by 23.3% to $1.68 billion from $1.36 billion in 2015.
At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~70% of the drugs approved by the FDA in 2016.