Senior Manager of Programs and Projects, Office of the Chancellor - (2000901)
The Senior Manager of Programs and Projects is a key individual contributor in the Office of the Chancellor responsible for planning and coordinating the day-to-day administrative and operational activities of various programs and for providing project management on a number of initiatives. The Senior Manager is responsible for planning, tracking, data analysis, reporting, and overseeing the administration and implementation of programs and projects (local, national, and international). The Senior Manager works with both internal and external partners to successfully set and meet project milestones in order to meet the goals set by the Chancellor and the Chief of Staff. The position reports directly to the Chief of Staff.
Please note, candidates selected to move forward in the interviewing process will be asked to respond to a brief research question.
The Office of the Chancellor at Vanderbilt University is responsible for the management and business operations to support the work of the Chancellor in executing the mission of Vanderbilt University. Each team member plays an integral role in executing over 200 Chancellor hosted events per year, all correspondence and personal communications on behalf of the Chancellor, and strategic initiatives and outreach that drive the University forward. The team works alongside the Chancellor and 11 Vice Chancellors in planning and operations of Vanderbilt University and its affiliates including the Vanderbilt University Medical Center as well as coordinating with the Board of Trustees on complex and cross-institutional issues.
Duties and Responsibilities
- Plans, implements, and manages special programs and projects for the Office of the Chancellor to ensure successful outcomes.
- Develops program overviews and guidelines and manages program administration and implementation timelines.
- Oversees tracking and maintaining program data, metrics and outcomes and assesses program impact to ensure achievement of goals.
- Identifies potential process improvements for projects and programs, proposing enhancements and reporting on concerns.
- Drafts program/project communications and reviews summaries to the Chief of Staff and leadership.
- Maintains positive and collaborative working relationships with campus and external partners and solicits feedback to improve programs.
- Identifies, analyzes, and improves upon existing project management processes.
- Provides professional and/or technical support in the execution of day-to-day program/project activities.
- Conducts research and prepares reports and white papers for review.
- Works with partners across the university and externally to coordinate resources needed to execute projects and manage programs.
- A Bachelor’s degree from an accredited institution of higher education is required; however, a Master’s is preferred.
- At least 5 years of directly comparable experience is necessary.
- Ability to think strategically to manage multiple projects/initiatives with changing priorities and strict deadlines in a rapidly changing environment is necessary.
- Excellent organizational and planning skills are necessary.
- Ability to multi-task and meet deadlines is necessary.
- Superior project management and time management skills are necessary.
- Exceptional interpersonal skills with the ability to interact with individuals across the university and externally is necessary
- Superior organizational skills, verbal and written communication skills, and the ability to articulate and present information to various and diverse audiences is necessary.
- Evidence of exceptional judgment and decision-making skills is necessary.
- Demonstrated ability to handle high level sensitive and confidential information is necessary.
- Proficiency in office software tools (e.g., Microsoft Excel, Word, PowerPoint), and other software tools for communication, analysis and operation is necessary.
- Demonstrated ability to analyze, use, and present data as part of the project management process is necessary.