Senior Level Executive Assistant


San Juan, PR

Industry: Media


8 - 10 years

Posted 180 days ago

This job is no longer available.


 Senior Level Executive Assistant – Puerto Rico 

  • Would you enjoy an opportunity to be a part of the ongoing disaster recovery efforts in Puerto Rico due to Hurricane Maria? 
  • Do you take great pride in working as a true professional, assisting senior level leadership? 
  • Are you often praised for your attention to detail, sense of urgency and commitment to getting the job done correctly the first time? 
  • Are you bilingual in English and Spanish? 

  If you can say yes to all of the above, here is your opportunity to work with ICF and make a difference in Puerto Rico.  What you’ll be doing:

  • Perform a variety of responsible, confidential and complex administrative and organizational functions
  • Work on multiple projects, often juggling priorities and working with tight deadlines
  • Assist with calendaring and scheduling meetings and presentations
  • Gather/organize agendas for meetings. Gather/organize information on project activities and for reports
  • Distribute materials, catering and logistical coordination for business and in-house client visits
  • Create and edit correspondence documents, reports and presentations using Excel, PowerPoint and Word



You’ll need to have: 

  • Bilingual Spanish and English
  • Current residence in Puerto Rico
  • Strong organizational skills, ability to prioritize, work under pressure, juggle multiple tasks, organize time effectively
  • High level of accuracy and discretion
  • Proficiency in Microsoft Office - Word, PowerPoint, Outlook and Excel with strong keyboard skills
  • 8+ years of experience as an administrative assistant
  • Flexibility of schedule and able to work in a fast-paced environment
  • Experience as an administrative assistant to a Chief Officer, President or Executive Vice President
  • Excellent referrals from past employers.