Senior Grants Manager

Institute of International Education   •  

Washington, DC

Industry: Education, Government & Non-Profit


5 - 7 years

Posted 38 days ago

Job Description

The position is responsible for the project management of the U.S. Agency for International Development (USAID) funded Sustainable Higher Education Research Alliance (SHERA) Program. This includes overseeing the implementation of program deliverables, overseeing program budgets, ensuring USAID compliance, and leading program communications with the field team and within IIE. The position works to support quality program execution and ensure compliance with sponsor and IIE policies. In addition, the position serves as a resource to the SHERA team in identifying challenges and solutions to program implementation including the development or refinement of policies and procedures. Program Overview: SHERA is designed to increase and strengthen research collaborations through the award of large grants to universities consortia focusing on science, technology, engineering, and mathematics (STEM)-related issues.

Essential Functions:

  • Monitors compliance with applicable regulations and policies. Provides oversight of university consortia grants and reports on outcomes. This includes reviewing narrative and financial reports, and working with sub-awardees on any issues. Coordinates finance oversight through regular updates with Indonesia- and U.S.-based Finance Managers on financial planning, budget-related issues, reporting and invoicing. Provides high-level financial updates to leadership.
  • Periodically makes field visits to address administrative issues; conducts training, audits, and technical research; and contribute to work planning. Liaises with Grants Manager and other Finance Managers on sub-award process, grant closeout, and other reporting requirements.
  • Represents SHERA to internal and external stakeholders in meetings. This includes providing process-related expertise, advising on content, and writing and reviewing significant portions of the reports.
  • Manages external program communications, including the creation of materials such as PowerPoint presentations, talking points, blogs, infographics, and boilerplate language for brochures, press releases, and websites. Manages internal project communications including leading regular check-ins with project team and other internal stakeholders, ensuring clear communication of processes and deadlines, and providing project updates to internal leadership.
  • Works in conjunction with the local Program Director(s) and the Human Resources Department to facilitate team member planning, recruitment and on boarding of team members. Serves as home office liaison for the SHERA team with shared services offices such as Grants & Contracts, Admin, Controllers, etc.
  • Manages and supports the SHERA team use of internal operations and communication/collaboration platforms, including PeopleSoft, Box, Extranet, etc.
  • Provides support for IIE Research & Evaluation team on program evaluation.
  • Supports departmental goals in areas such as business development, communications, and monitoring and evaluating.
  • Monitor and track all deliverables and provide review and input of deliverables prior to submission.
  • Serves as primary point of contact and resource for the SHERA team.

Job Requirements

Education and Work Experience:

  • Requires a Bachelor's degree in order to apply a working knowledge of the theories and principles in a specialized field or work discipline.
  • Requires at least five years of related work experience.

Knowledge, Skills and Abilities:

  • Experience in providing management support to projects in developing countries.
  • International grants management experience. USAID grants management experience preferred. Familiarity with USAID regulations.
  • Financial management and budgeting experience, preferably with a USAID or another government program.
  • Comfortable working on a multi-cultural team in various time zones.
  • Excellent facilitation, interpersonal and team management skills.
  • Exceptional ability to plan and organize work, develop tools, prepare and summarize reports and other deliverables, and follow-through on agreed-upon actions.
  • Excellent editing and multi-media presentation skills.
  • Fluency in spoken and written English. Knowledge of Bahasa is a plus.
  • Experience with Indonesian customs and culture preferred.
  • Willingness and ability to travel abroad on short-term assignments.