Senior Field Administrator

Swinerton   •  

Oakland, CA

Industry: Real Estate & Construction

  •  

5 - 7 years

Posted 58 days ago

This job is no longer available.

Job Description Summary:

To manage the administrative support responsibilities for the project management team and project field office to achieve efficient and accurate project documentation.Job Description:

POSITION RESPONSIBILITIES AND DUTIES:

• Able to perform all essential Project Field Administrator responsibilities

• May coordinate and/or supervise project assistants/coordinators

• May answer phones – screen/handle routine items, direct calls as appropriate

• Compose and/or edit letters, memos, reports, procedures, etc. as required

• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations

• Attend and document project meetings (write minutes)

• Set up and maintain project filing system

• Distribute documents to subcontractors, maintain document logs

• Update drawings and post changes

• Prepare and maintain RFI logs on CMS system

• Transmit and distribute submittals

• Prepare and maintain submittal logs

• Prepare and maintain expediting log

• Perform expediting functions

• Input quantities in labor cost reports on CMS

• Cost code and/or verify correct codes on time sheets

• Prepare and document extra work orders

• Maintain reference log and associated documents on CMS

• Review and assemble change order submittals and quantity surveys

• Maintain progress photo album

• Assist in compiling billings, lien releases and certified payrolls, as applicable

• Compile contract close-out documents and as-builts

• Document punch-list work

• Create Owners' forms as required for reporting purposes

• Coordinate paper flow from field to Division Office

• Complete other responsibilities as assigned


MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

• 4-year business or technical degree plus minimum 6 years administrative experience, or equivalent combination of education and experience, including minimum of 5years construction project administration

• Completion of Construction Management Certification Program

• Ability to keyboard 65-75 WPM accurately

• Advanced knowledge and use of word-processing and spreadsheet software

• Proficient in use of general office procedures and office machines

• Proficient English verbal communication skills, including professional telephone manner

• Proficient written communication skills, including business writing skills

• Reliability, dependability and flexibility