Senior Billing Associate


New York, NY

Industry: Legal Services


Less than 5 years

Posted 358 days ago

  by    Elena Epidy

Senior Billing Coordinator

Description/Job Summary

Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.


  • Interface with attorneys, secretaries, clients and staff regarding billing matters
  • Compile, analyze and process a high volume of attorney bills to clients on a monthly basis
  • Review and edit pre-bills in response to attorney and secretary requests
  • Apply retainer/on-account funds as directed by attorney and as per Firm policy
  • Process write-offs according to Firm guidelines and policy
  • Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
  • Submit invoices electronically, assisting with bill resolution as required
  • Review billing supporting documentation for accuracy
  • Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
  • Create billing schedules and various billing analyses as required
  • Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
  • Distribute monthly partner reports
  • Regularly review and update comments for reports distributed to the Finance Committee and Partners
  • Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
  • Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
  • Mentor and train new Billing Coordinators as directed
  • Assist with special projects as needed
  • Perform other duties as assigned

Required Skills

  • 2 to 4 years of billing experience in a large law firm required
  • Ability to effectively present information verbally and in writing
  • Ability to use an accounting calculator
  • Proficiency in MS Office Suite, particularly in Excel
  • High level of proficiency with Elite 3.8; strong knowledge of Whitehill
  • Ability to work independently with minimum supervision
  • Strong attention to detail
  • Excellent analytical and problem solving skills
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
  • Flexibility to adapt to all work situations and work varied hours

Preferred Skills

  • 2-4  plus years of billing experiencepreferred
  • Familiarity with Crystal Reporting, IntelliStat, E-billing Hub, Multi currency preferred

Required Qualifications

  • Bachelor’s degreerequired
$66K - $88K
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