Senior Administrative Officer - DBASSE Executive Office

National Academy of Sciences   •  

Washington, DC

8 - 10 years

Posted 237 days ago

This job is no longer available.

Job Description:

The Division on Behavioral and Social Sciences and Education (DBASSE) focuses the knowledge, analytical tools, and methods of the behavioral and social sciences on some of the nation's most pressing issues in efforts to understand them and to contribute to their solution. Our areas of expertise include (but are not limited to) anthropology, child development, demography, economics, education, history, law, gerontology, linguistics, political science, psychology, sociology, and statistics.

JOB SUMMARY:

Leads and directs the administrative, human resources, and business planning operations of a major program division of the National Academies. Oversees the activities of a variety of administrative support functions. Supervises administrative staff and provides work direction to staff not directly supervised. Overseeing the administration activities for a major program division, incumbent has complete authority to take whatever action deemed advisable or necessary, subject only to organizational and departmental policies and rules. Work requires comprehensive knowledge of the organization's policies, operations, personnel, as well as human resources policies, processes, laws and regulations. Reports to division executive and supervises administrative staff.

ESSENTIAL JOB DUTIES:

1. Leads division human resources activities and serves as the division liaison to the Office of Human Resources. Oversees all personnel matters including establishing positions, recruiting, training, performance evaluations, merit increases, promotions and other job changes, disciplinary actions, and terminations. Reviews and approves position requests and requests for appointment forms. Reviews and approves all personnel actions. Manages and administers performance, merit, and award programs for division.

2. Provides guidance to unit supervisors and employees on inquiries relating to their job, performance, and other human resource matters. Counsels supervisors and employees on employee relations matters (e.g., performance management, progressive discipline).

3. In collaboration with Office of Human Resources (OHR) staff, monitors and ensures unit's compliance with local, state, and federal legislation, as well as National Academies' policies in all human resources areas (hiring, compensation, employee relations, etc.).

4. Identifies and alerts OHR of any compensation-related issues and concerns. Provides information and assists OHR with internal equity review. Facilitates communications to employees of the Academies' compensation policies and guidelines.

5. Oversees all administrative activities for the division. Develops division policies and procedures and recommends changes as necessary. Advises staff on National Academies' and unit policies and procedures. Provides instruction and assistance on administrative matters.

6. Prepares or directs the preparation of a variety of reports. Keeps Executive Director informed of administrative, human resources, and other related matters.

7. Oversees the administration of the division's staff development program, establishing processes for requests and preparing and maintaining the budget.

8. Oversees administration of special programs such as staff awards and unit gatherings.

9. Oversees the arrangement and execution of meetings and develops and prepares meeting agendas and materials. Organizes and coordinates intra-division meetings.

10. Monitors space requirements and provides recommendations regarding space planning. Manages the purchase and distribution of computer and other equipment and furniture requirements for the division.

11. Provides leadership and mentoring to department employees. Supervises assigned employees. Plans and assigns personnel for given projects or tasks. Trains and develops employees to successfully perform current responsibilities and encourages development of staff for future roles. Forms effective teams and cultivates a work environment that fosters teamwork. Interprets and ensures consistent application of organizational policies. Initiates personnel actions, including performance and compensation reviews and disciplinary actions.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of human resources laws and regulations. Ability to solve problems of substantial variety and complexity. Ability to undertake tasks broad in nature, requiring ingenuity, and originality. Ability to serve as a resource to others in the resolution of complex problems and issues. Ability to operate independently, and exercise significant latitude for independent judgment, discretion, and action. Ability to work successfully in a team environment and form and maintain effective teams. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education: Bachelor's degree in Business Administration or related field, or equivalent knowledge
Minimum Experience:  Eight years of related professional experience, four of which were in a supervisory capacity.

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