Senior Administrative Assistant, Finance and Admin

Yale University   •  

New Haven, CT

Industry: Education, Government & Non-Profit

  •  

Not Specified years

Posted 8 days ago

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include three major museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

General Purpose:

The Senior Administrative Assistant provides a wide range of administrative support to the Training & Development Manager in the Office of Development. Responsibilities include but are not limited to drafting, editing, and proofing printed and digital materials; assisting with the full range of logistics for meetings, training programs, and other staff events (e.g., catering orders, scheduling, registration management, identifying and booking venues, identifying and arranging for equipment/IT needs, preparing training/meeting materials, providing on-site support including room set-up/break-down, and post-event assessments); assisting with training room and storage management (e.g., setting up training rooms, ordering/retrieving/storing supplies and collecting mail); assisting with the department orientation/onboarding programs; tracking expenses and processing expense reports; and preparing other reports as needed. In addition and as a member of the administrative services team, the Senior Administrative Assistant will provide financial and operational support as needed to the other units under the oversight of the Chief Resource Officer including the Office of Development Business Office and Building Operations. The successful candidate must be able to rearrange furniture in order to assist with the department's training program and conduct campus deliveries.

Required Education and Experience:

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Qualifications:

  • Excellent interpersonal skills, with the demonstrated ability to work effectively and collegially with a range of individuals from all levels of the organization. Ability to work independently as well as collaboratively as part of a team. Ability to provide excellent customer service via telephone, e-mail, and in-person.
  • Outstanding organizational and problem-solving skills. Proven accuracy and attention to detail. Demonstrated ability to meet deadlines, juggle multiple projects simultaneously, and tolerate interruptions – all with minimal supervision. Demonstrated reliability, punctuality, and an excellent record of attendance.
  • Excellent communication skills (verbal and written), with the ability to ensure that communications are accurate, timely, and helpful. Excellent proofreading skills. Professionalism and the ability to maintain strict confidentiality.
  • Demonstrated flexibility and agility. Willingness to take on new projects and tasks. Demonstrated ability to multi-task effectively in an often time-constrained environment while maintaining professionalism. Ability to adapt readily to changing work demands.
  • Strong computer skills with expertise with the Microsoft Office suite including Outlook, Word, and Excel; comfort level with learning new online tools. Ability to rearrange furniture in order to assist with the department's training program and to conduct campus deliveries.
  • Preferred Education and Experience: Experience in higher education or a similarly complex organization. Familiarity with Yale University. Experience with Workday and/or financial transactions.


We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.