Job Summary JOB OVERVIEW
At UCSF Fresno, the Research Finance Analyst (RFA) serves as the faculty's single point of contact for post-award financial management for research/public service grants and contracts and ensures Fresno faculty are provided with a high quality, efficient, responsive, and reliable service. Reporting directly to the UCSF Fresno Finance Manager, the RFA’s role is to facilitate the integration, communication and coordination of all information and activities related to each sponsored project in a significant, proactive, and creative manner to the faculty member to lay the groundwork for sound and timely decisions. The RFA is responsible for the financial management of each research, clinical trial or public service project, preparation of monthly financial reports, forecasting funding needs for staff and other costs, preparation of online journals, payroll transfers, and authorizing transactions for purchases and travel expenditures.
The RFA will be responsible for the entire scope of post-award management services for a variety of award mechanisms, including federal government and non-profit grants, and state and industry sponsored contracts. There are also a number of departmental grants and School of Medicine internally funded grants held by Fresno faculty to administer. The RFA will work with four departments at UCSF: three in the Office of Sponsored Research: Research Management Services, Government and Business Contracts and Industry Contracts and the UCSF Controller’s Office. The RFA will handle grants and contracts from eight residency programs and three special programs at UCSF Fresno. There are 400 core faculty members at UCSF Fresno.
The RFA must be an expert on University, federal, state and nonprofit accounting policies and extramural fund management, audit compliance, and strictly adheres to grant and UCSF policies. The RFA will be responsible for monitoring the award budget, revenue and cost allocation by working with the various in-house applications including, but not limited to, Research Administration System (RAS), BearBuy, MyReports, ERS, and other Financial Reporting tools. The RFA is expected to review, reconcile and maintain records and ledgers in compliance with university policy.
Please Note: The position is located in Fresno, CA.
DEPARTMENT OF MEDICINE
UCSF Fresno is a major educational and clinical branch of UCSF that is located in the Central San Joaquin Valley and is administered by the Office of the Associate Dean in Fresno. The UCSF Fresno Medical Education Program (MEP), the largest component, offers undergraduate, graduate, and postgraduate training programs with particular emphasis on primary care clinical disciplines.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
Required Qualifications • Bachelor's degree in Finance or Accounting and 6-8 years of experience in administrative analysis, operations, research, research administration, accounting or post award grants management; or an equivalent combination of education and experience
• Six to eight years of research administration and post award management experience
• Ability to perform highly complex financial analysis and customized reporting
• Demonstrated advanced competence in the use of spreadsheet (Excel) financial analysis, fiscal management and financial reports. Demonstrate an understanding of various funding models including letter of credit, federal drawdown, cost reimbursable, fixed price, payable by milestone or project period
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
• Ability to manage high volume and complex transactions
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
• Ability to interpret policy for others
• Independent judgment and strong organization and communication skills and customer service focus. Must be self-directed, have the ability to follow through on assignments with accuracy and minimal direction. Handle multiple projects and set priorities, working with a large amount of data
Note: Fingerprinting and background check required.
Preferred Qualifications • Expert knowledge of University, federal, state and nonprofit accounting policies and extramural fund management, program administration, audit compliance and extensive knowledge of UCSF policies or other university knowledge. Must possess the analytical judgment to adhere to sound internal controls and comply with SAS 115, 2CFR Part 200 (A-133) and other compliance guidelines established by the University and sponsor requirements
• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts
• University of California or California State University experience in accounting, finance or post-award management
• Prior use of UCSF tools such as Research Administration System (RAS), BearBuy, MyReports, ERS, and other similar university type reporting tools