Research Administration Manager, Office of Sponsored Programs

UNLV   •  

Las Vegas, NV

Industry: Education


8 - 10 years

Posted 57 days ago

This job is no longer available.

The University of Nevada, Las Vegas invites applications for Research Administration Manager, Office of Sponsored Programs [R0113838]


UNLV is a doctoral-degree-granting institution of approximately 31,000 students and more than 3,900 faculty and staff that is classified by the Carnegie Foundation for the Advancement of Teaching as a research university with high research activity. UNLV offers a broad range of respected academic programs and is on a path to join the top tier of national public research universities. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. For more information, visit us on line at:


The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.


Research is a vital mission of the university and this position exists to assist and serve faculty and staff in seeking and managing sponsored funding for research, service projects, and other creative activities. It is also responsible for managerial leadership at an institutional level to ensure programmatic and fiscal accountability and serves as point of contact for liaison between the University and federal agencies, foundations, industrial firms, and state and local agencies.

This position will have the primary function of providing cradle to grave operations management for the Office of Sponsored Programs. There will be multiple teams in the Office of Sponsored Programs, and the Research Administration Manager will coordinate training efforts and maintain weekly workload discussions. This position will provide leadership to the research administrators, financial research administrators, and grants analysts within their team and will manage a team of six or more staff. The Research Administration Manager is part of the management team under the direction of the Executive Director of OSP.

This position is responsible for all areas of research administration, including both pre- and post-award functions. The Research Administration Manager is expected to provide training to their team to fully integrate cradle to grave administration throughout the life of awarded sponsored projects. The team will administer over 400+ awarded projects per year. In this role, the incumbent will meet with faculty and staff to provide the following services:

  • Develop modules that will be implemented monthly to quarterly that will focus on compliance and topical areas,
  • Develop trainings for the team to fully integrate with sponsor submission portals and unify best practices,
  • Develop policies for campus integration for research and other sponsored programs,
  • Assist in troubleshooting with Workday implementation,
  • Provide creative, strategic leadership in cradle to grave administration of research grants and/or contracts and expertly balance customer service and compliance needs,
  • Ensure that proposed projects meet goals of department and that necessary resources are available,
  • Manage and follow through on high-risk situations,
  • Create procedures regarding day-to-day administrative & financial functions,
  • Oversee & manage all research portfolio fiscal activities, from research development to close-out activities, continually evaluating & recommending alternatives to minimize risk while maximizing goals,
  • Resolve issues with collaborators and/or other involved parties,
  • Mentor other administrative staff in research administration.


The duties of this position will include, but not be limited to, the following areas of responsibility within the Office of Sponsored Programs:

  • Communicate with faculty and departmental grant staff to properly understand administration of awards, policies and procedures of OSP.
  • Manage a team of research administrators, financial research administrators, and grant analysts.
  • Assist in training other research administrators, faculty, and administrators to understand and develop grant knowledge.
  • Contract preparation.
  • Direct and supervise special projects and assignments.
  • Regularly review federal register codes and regulations and participate in webinars for regulatory compliance pertaining to contracts.
  • Other duties as assigned.


This position requires a Bachelor's degree from a regionally accredited college or university, ten years of related professional experience and hold a Certified Research Administrators (CRA) certification.


  • Knowledge of the functional areas of sponsored program administration (preaward through postaward) and a good general knowledge of the nature of research in all academic disciplines,
  • Extensive understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, and requests for proposals or quotes,
  • Demonstrated ability to work with and make decisions concerning funding and contractual matters,
  • Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment,
  • Demonstrated supervisory skills are required as well as expertise in conflict resolution,
  • Possess demonstrated excellent written and verbal communication skills,
  • Ability to work with a diverse team and develop and maintain the core of the team,
  • Possess extensive hands-on experienceworking within the NIH, NSF, DOE, and NASA platforms,
  • Possess extensive knowledge of major funding sources and their policies and procedures,
  • Must understand the FDP standard research terms and conditions,
  • Possess advanced knowledge of federal procurement regulations, including the CFR & FAR, and the Uniform Guidance and audit regulations (A-133) that pertain to institutions of higher education.


Salary competitive with those at similarly situated institutions. Position is contingent upon funding.


Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses and telephone numbers of at least three professional references who may be contacted. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferredqualifications because this is the information on which the initial review of materials will be based. Additionally, attach responses to the supplemental questions outlined below.

Supplemental Questions:

1. How would you influence the structure change in developing and managing a team in the Office of Sponsored Programs? This would need to include cradle to grave operations. Provide an example(s) of how you successfully developed training modules for staff, department units, peers, etc.

2. Share an experience in which you successfully recruited, hired, trained, and/or evaluated a staff member. What made you successful in these duties?

3. How do you mentor your team? Please provide two examples.